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["FPCA Comments",{"$nulls":4},"Ajudication"]
["Subject Area","Comment","Affliation","ID Number","Tracking Number"]
["General Comments","Emphasizing the method of delivery of ballot must be marked and that the voter must enter the addresses correctly would be a great help. Entering certain words in bold or underlining might garner them more attention. Legible writing should also be urged.","Election Official","DOD-2014-OS-0152-0006","1jy-8foe-99ta","Required areas are addressed in FVAP informational materials as state rules differ"]
["General Comments","Sir/Ma'am, All active duty military personnel are required to carry a Common Access Card (CAC) in order to perform duties on our Information Technology systems. One means to reduce paperwork would be to enable electronic signatures on the FPCA & FWAB .PDF forms. Once e-signed the forms could be locked out so no other changes could be made. Each CAC is password protected, holds certificates that are unique to each individual and can only be tied to the member signing the form. Each signature certificate includes the DoD Electronic ID#, the 10-digit number following my name below never changes, even if certificates change, and is tied to my profile similar to our Social Security Numbers. E-signed forms could then be emailed to their state election office. I have included an example of the signature information used on .PDF files.","Unknown","DOD-2014-OS-0152-0004","1jy-8flu-y2m8","This comment addresses a suggested on-line approach - not relevent to form update"]
["General Comments","In reference to the comment posted by another user, (show below) our Elections office has encountered this issue in the past with applicants signing with an \"e-signature\" or \"CAC\". Unfortunately this is not an acceptable form of signing an FPCA or FWAB as the voter's handwritten signature is needed to verify the applicant is completing their own request. There is no way for an elections office to confirm a voters \"CAC\" or to compare the 10 digit ID# provided to be sure the correct person completed the form. Election's offices would need access to the DOD's \"CAC\" records, which is highly unlikely, therefore making the comment below virtually impossible to allow. Other User's comment: \"All active duty military personnel are required to carry a Common Access Card (CAC) in order to perform duties on our Information Technology systems. One means to reduce paperwork would be to enable electronic signatures on the FPCA & FWAB .PDF forms. Once e-signed the forms could be locked out so no other changes could be made. Each CAC is password protected, holds certificates that are unique to each individual and can only be tied to the member signing the form. Each signature certificate includes the DoD Electronic ID#, the 10-digit number following my name below never changes, even if certificates change, and is tied to my profile similar to our Social Security Numbers. E-signed forms could then be emailed to their state election office. I have included an example of the signature information used on .PDF files. \" Maybe, instead, military voter's could create an online account within the FVAP website, with password encrypted access and personal confirmation questions, where the user could digitally save a Handwritten signature to their file to be applied or added to an FPCA when it is completed for electronic submission.","Unknown","DOD-2014-OS-0152-0011","1jy-8fyi-tif5","This comment addresses a suggested on-line approach - not relevent to form update"]
["General Comments","FPCA and FWAB should be in the same format with the exception of Block 1. Party affiliation is Block 2 on FPCA and Block 6 on FWAB.","Unknown","DOD-2014-OS-0152-0017","1jz-8gqg-byil (part 6)","Many EOs support combining the forms to avoid voter confustion, but this is not consistent with several state laws.  Alternative suggestion is to make the forms look completely different."]
["FPCA - General","Use lines and shading rather than boxes to indicate where a voter should enter information. The boxes with black lines are small and constrictive, lines and shading would still indicate where information should go while better utilizing the space. Also use the terms “Box” and “Block” consistently as the Voting Assistance Guide describes the numbered fields as “Blocks.”","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 1)","The form is consistant throughout in its use of \"box\""]
["FPCA - Upper-Right Corner","Suggest that the wording say: For any questions about this form or your States requirements, consult the Voting Assistance Guide available in hard copy or on FVAP.gov or your Voting Assistance Officer.","Unknown","DOD-2014-OS-0152-0017","1jz-8gqg-byil (part 1)","The form addresses refering to Voting Assistance Guide for State requirements in appropriate boxes"]
["Space for Alternate Email address","Should include an Alternate Email address field to ensure that voters receive critical ballot and election information from the county if the initial email transmission is unsuccessful. This would make it consistent with Block 5 of the Federal Write-in Absentee Ballot (FWAB).","Unknown","DOD-2014-OS-0152-0017","1jz-8gqg-byil (part 2)","Space for additional email address is provided in Block 9"]
["FPCA - Block 6","In Block 6, the user is instructed to be sure appropriate contact information is provided above. Block 5 where a user provides his or her email address or fax number is above Block 6, but Block 8 where the user provides the mailing address for the ballot is below Block 6. Perhaps the instruction could be reworded as be sure appropriate contact information is provided on this form or in Blocks 5 or 8.","Unknown","DOD-2014-OS-0152-0008","1jy-8fuf-udkr","This instruction refers to the provision of an email address or fax number when requesting a blank ballot via that method"]
["FPCA - Block 6","The user is instructed to \"be sure appropriate contact information is provided above.\" Block 5 is where a user provides his or her email address or fax number, but Block 8 is where the user provides the mailing address for the ballot (which is obviiously below Block 6.) Perhaps block 8 could be come block 6 and all the rest would shift down?","Unknown","DOD-2014-OS-0152-0009","1jy-8fyh-gh09","This instruction refers to the provision of an email address or fax number when requesting a blank ballot via that method"]
["FPCA - Block 6","Should read: Rank from 1-3 in order of preference; be sure appropriate contact information is provided on this form. Suggest removing the word above because contact information is provided above and below; existing statement might be confusing to voters.","Unknown","DOD-2014-OS-0152-0017","1jz-8gqg-byil (part 3)","This instruction refers to the provision of an email address or fax number when requesting a blank ballot via that method"]
["FPCA - Block 7","The term “voting residence” could be confusing to some voters because it is a term of art in elections. The requirement is that voters provide the address where they would either like to register (and the meet the legal requirements to do so) or are already registered. We recommend an ongoing evaluation of the use of the term “voting residence” and whether there is easily understandable plain language to use in the future.","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 2)","FVAP will continue to evaluate the best wording to be used here"]
["FPCA - Block 8","In Block 8, it would be helpful to change the description \"This is your current mailing address and should be different from above. If required, place a forwarding address in Box 9.\" to say: \"This is your current physical mailng address and MUST be different from above, even if requesting to receive your ballot electronically\" This would be helpful as it is required that a voter be overseas or stationed away from their registration address in order to use the FPCA. We often have voters list their home registration address in this space as well as Block 7, or leave the space entirely blank, which is not acceptable in the State of NJ. This leads to a lot of time and effort attempting to reach the voter for the required information or the application must be rejected. No one wants to reject an application for our military voters.","Burlington County Clerk Elections, New Jersey","DOD-2014-OS-0152-0012","1jy-8fyk-p078","Use of \"current mailing address\" can cause confusion as it may not be where the voter is physically located"]
["FPCA - Block 8","Suggest making provision of the voters current mailing address a required field with a message such as: You are strongly encouraged to include your current mailing address, in the event you cannot be contacted through your email address or fax number. Suggest that the wording under heading of Where to send my ballot be revised to read: This is your current mailing address and should be different from Box 7. Removing the word above could eliminate confusion.","Unknown","DOD-2014-OS-0152-0017","1jz-8gqg-byil (part 4)","Required areas are addressed in FVAP informational materials as state rules differ"]
["FPCA - Block 8","Section titled \"Where to send my ballot\" is is not specific enough. Elections offices are required to have an overseas or out of county military address provided, even if receiving their ballot by email in order for their request to be processed. We frequently have voters put their county registration address or an email address in this box which is not acceptable. Perhaps is should be titled \"My overseas/military address\"?","Unknown","DOD-2014-OS-0152-0010","1jy-8fyh-qmss","Use of \"My overseas/military address\" can cause confusion as it may not be where the voter is physically located"]
["FPCA - Block 8","The current language of “Where to send my ballot” is misleading because some voters now receive their ballot electronically and therefore, are not receiving their ballot at a location. More accurate language might be “Absentee address – where you reside now.” Furthermore, the language underneath should also be updated to “This is your current mailing or physical address and should be different from Block 7. If necessary, place a forwarding address in Block 9.” The term “required” should be changed to “necessary” since providing a forwarding address is not a legal requirement.","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 3)","Use of \"Absentee address – where you reside now\" can cause confusion as it may not be where the voter is physically located"]
["FPCA - Block 9","Suggest heading read: Additional requirements for my state. This will make it consistent with other headings. Statement underneath heading should include where to see Voting Assistance Guide (add on FVAP.gov). This would make it consistent with Block 9 of the FWAB. Suggest making the information in Block 9 more consistent with the information in Block 9 of the FWAB.","Unknown","DOD-2014-OS-0152-0017","1jz-8gqg-byil (part 5)","The form is consistant throughout in its use of \"Your State\""]
["FPCA - Affirmation","Applicants are likely over-affirming when signing the FPCA and affirmations are not necessarily required in every State. The FPCA should not confuse applicants on the eligibility threshold of UOCAVA voters. We recommend updating the text to the following: The information I have provided is accurate and complete to the best of my knowledge. I understand that a material misstatement of fact on the form may constitute grounds for conviction of perjury. I am a U.S. citizen and have met the eligibility requirements for the jurisdiction I am applying. I am not registering, requesting a ballot, or voting in any other U.S. jurisdiction than the jurisdiction I have provided on this form.","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 5)","Wording in affirmation coordinated with States after passage of Help America Vote Act"]
["FPCA - Signature Line","We understand and respect the ability of the States to set qualifications for voters however, the witness requirement for UOCAVA voters is outdated and unnecessary. We suggest FVAP use election field resources and empirical evidence to inform States of the burden witness requirements impose on applicants and voters. Nevertheless, until every State has eliminated the witness requirement we believe that the language on the FPCA can be improved and recommend using the following language: Witness (not notary) signature/date if required by your State. Otherwise, there is a chance many more UOCAVA voters might feel the need to find a witness though not required.","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 7)","Current language communicates possibility of state requirement"]
["FPCA Instructions - Block 8","On the back of the form, the instructions for Block 8 should be updated as follows: “Enter the address where you reside now. If you choose to receive your ballot by mail, provide the address where your ballot should be mailed. If you need to have your mailing materials forwarded from this address, please provide that forwarding address in Block 9.","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 4)","Suggested wording does not substantially change current language"]
["FPCA Instructions - Affirmation","The Affirmation instructions on the back of the form should also be updated to the following: Read this carefully. Filling out, signing and sending this form means you are agreeing, under oath and penalty of perjury, to these terms. Some States require (a) witness(es) (not notarization) of the form before sending. Check the Voting Assistance Guide on FVAP.gov for your States requirements.","The Democracy Fund ","DOD-2014-OS-0152-0016","1jz-8gqs-vwq6 (part 6)","Current language communicates possibility of state requirement"]
["On-line FPCA","I recommend imputing a drop down option at the top of the form that will allow for the document user to select the state they are registered for or would like to register for. Along with the drop down, have the form recognize the state selected and highlight the necessary fields to be completed. Each state has different requirements and most users will not know where to go to find their state's requirements. By implementing this function it will minimize the need to have a person explain how to fill out the form. The directions at the bottom of the form are generic instructions; therefore, adding the drop down option will make the process more user friendly for the occasional user.","Unknown","DOD-2014-OS-0152-0003","1jy-8flq-ddds","Comments are directed at instructions provided on-line, not the paper form"]
["On-line FPCA","I wholeheartedly agree with a previous comment that there should be a drop-down menu linking the user to their state. In that link the information required for that state should be highlighted for easy retrieval. I have used this form and found it quite unwieldy trying to locate the information required.","Unknown","DOD-2014-OS-0152-0005","1jy-8fo2-fwsd","Comments are directed at instructions provided on-line, not the paper form"]
["On-line FPCA","When doing auto fill for the FPCA, the tab should tab over to the female checkbox, but skips over to the race. You have to back tab to check the female box. Ballots cannot be returned by fax, so does this option need to remain as a required option on the form? On the FVAP.gov site, under the Military tab, when you click on the Voter Registration and Ballots link and select your State, there is a phrase typo under the column \"Get my Ballot\" (\"If you have registered and requested an absentee ballot by the request deadline, you may you may use the Federal Write-In Ballot (FWAB).","Unknown","DOD-2014-OS-0152-0013","1jy-8gbw-vid9","Comments are directed at instructions provided on-line, not the paper form"]