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DOD/OS RIN: 0790-AI33 Publication ID: Fall 2011 
Title: Reduction of Use of Social Security Numbers (SSN) in the Department of Defense (DoD) 
Abstract: The Social Security Number (SSN) has been used as a means to efficiently identify and authenticate individuals. Expanded use of the SSN has increased efficiency, enabling DoD information systems and processes to interoperate and transfer information with a greatly reduced chance of errors. However, the threat of identity theft has rendered this wide-spread use unacceptable, resulting in the requirement that all Federal agencies evaluate how the SSN is used and eliminate its unnecessary use. This part identifies the acceptable uses of the SSN, describes how authorized uses shall be documented, presents alternatives to using the SSN, and explains the role Privacy Act training plays in protecting privacy information within DoD. Any uses of the SSN not provided for in this guidance are considered to be unnecessary and shall be eliminated. Use of the SSN includes the SSN in any form, including, but not limited to, truncated (last four digits), masked, partially masked, encrypted, or disguised SSNs. 
Agency: Department of Defense(DOD)  Priority: Other Significant 
RIN Status: Previously published in the Unified Agenda Agenda Stage of Rulemaking: Final Rule Stage 
Major: No  Unfunded Mandates: No 
CFR Citation: 32 CFR 157   
Legal Authority: 5 USC 301   
Legal Deadline:  None
Timetable:
Action Date FR Cite
NPRM  03/03/2010  75 FR 9548   
NPRM Comment Period End  05/03/2010    
Final Action  03/00/2012    
Regulatory Flexibility Analysis Required: No  Government Levels Affected: Undetermined 
Small Entities Affected: No  Federalism: No 
Included in the Regulatory Plan: No 
RIN Data Printed in the FR: No 
Agency Contact:
Patricia Lynn Toppings
Chief, Regulatory and Advisory Committee Division
Department of Defense
DIOR\ICD, 4800 Mark Center Drive, East Tower, Suite 08F07,
Alexandria, VA 22350-3100
Phone:571 372-0485
Fax:571 372-0487
Email: patricia.l.toppings.civ@mail.mil