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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
3046-0040
ICR Reference No:
200702-3046-001
Status:
Historical Active
Previous ICR Reference No:
200309-3046-001
Agency/Subagency:
EEOC
Agency Tracking No:
Title:
Recordkeeping Under Title VII and the ADA
Type of Information Collection:
Reinstatement without change of a previously approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
04/11/2007
Retrieve Notice of Action (NOA)
Date Received in OIRA:
02/23/2007
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
04/30/2010
36 Months From Approved
Responses
892,523
0
0
Time Burden (Hours)
14,671
0
0
Cost Burden (Dollars)
0
0
0
Abstract:
Records created in the normal course of business by employers subject to Title VII and the ADA will be maintained for a period of one year to assist EEOC in assuring compliance with the Acts' nondiscrimination requirements.
Authorizing Statute(s):
US Code:
42 USC 2000e
Name of Law: Title VII
US Code:
42 USC 12117
Name of Law: Americans with Disabilities Act
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
71 FR 223
11/20/2006
30-day Notice:
Federal Register Citation:
Citation Date:
72 FR 35
02/22/2007
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Recordkeeping Under Title VII and the ADA
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
892,523
0
0
265,523
0
627,000
Annual Time Burden (Hours)
14,671
0
0
-1,996
0
16,667
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Using Information Technology
Short Statement:
Under Title VII and ADA, the requirements are limited to record retention. This requirement does not ask these respondents to provide any of these records. In order to estimate the hour burden for retaining these records we made some assumptions. First, firms do not engage in a special process in order to meet Title VII and ADA requirements specifically. We assume that firms already have access and collect records required under Title VII and the ADA during the employment process. Additionally this information is collected automatically through electronic means or by the entries by the employees. Therefore firms with processes in place incur little or negligible cost in collecting this information. Once collected, the information is automatically retained up until the firm decides to destroy the information. Second, newly formed firms may incur a small cost in time when installing and learning how to use their automated data collection systems. Although the information required under Title VII and ADA are collected automatically, we assume some effort and time has to be expended so that employers can familiarize themselves with the requirements of the Act and inform/train all employees who handle the data about these requirements. Once this cost is incurred, we assume that the employer will never face this cost again. We assume that 10 minutes of time would be spent for this familiarization process. We thus calculated the annual hour burden based on the number of new firms with 15 or more employees that enter the market annually. Using 2002-2003 data from the Small Business Administration, we estimated that there are 88,025 firms that would incur costs pertaining to the Act. Assuming ten minutes of time per firm, we estimate that the total annual hour burden is 14,671.
Annual Cost to Federal Government:
$0
Does this IC contain surveys, censuses, or employ statistical methods?
No
Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002?
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
Uncollected
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
Uncollected
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
Uncollected
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
Thomas Schlageter 202 663-4668 thomas.schlageter@eeoc.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
02/23/2007
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