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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
1121-0065
ICR Reference No:
200907-1121-001
Status:
Historical Active
Previous ICR Reference No:
200605-1121-001
Agency/Subagency:
DOJ/OJP
Agency Tracking No:
BJS
Title:
National Corrections Reporting Program
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
10/07/2009
Retrieve Notice of Action (NOA)
Date Received in OIRA:
07/27/2009
Terms of Clearance:
OMB looks forward to receiving a report in one year from BJS regarding its progress in addressing differences in the collection of race and ethnicity data across corrections collections, as discussed in the "Q&A" document included herein. We understand that the rate of progress is dependent on funding in FY 2010, but request a one year report nonetheless.
Inventory as of this Action
Requested
Previously Approved
Expiration Date
10/31/2012
36 Months From Approved
10/31/2009
Responses
51
0
42
Time Burden (Hours)
2,254
0
2,298
Cost Burden (Dollars)
0
0
0
Abstract:
The National Corrections Reporting Program (NCRP) is the only national data collection furnishing annual individual-level information for State prisoners admitted or released during the year, those in custody at year-end, and persons discharged from parole supervision. The NCRP collects data on sentencing, time served in prison and on parole, offense, admission/release type and demographic information. BJS, the Congress, researchers and criminal justice practitioners use these data to describe annual movements of adult offenders through State correctional system. Providers of the data are personnel in State Departments of
Authorizing Statute(s):
US Code:
42 USC 3711
Name of Law: Omnibus Crime Control & Safe Streets Act of 1968
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
74 FR 19238
04/28/2009
30-day Notice:
Federal Register Citation:
Citation Date:
74 FR 31976
07/06/2009
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
National Corrections Reporting Program
NCRP-1A, NCRP-1B, NCRP-1C, NCRP-1D
Prison Admissions Records
,
Parole Exit Records
,
Year-End Custody Population Records
,
Prison Release Records
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
51
42
0
9
0
0
Annual Time Burden (Hours)
2,254
2,298
0
-44
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Using Information Technology
Short Statement:
The previous estimate of respondent burden (2,298 hours) was partly based on the expected participation and receipt of manually-completed forms from 2 states for report year 2006. Both states have been converted to ADP respondents, leaving no manually reporting respondents for year 2009, and contributing to a net decrease in burden hours for report year 2009. All responses for 2009 and beyond are expected to be ADP submissions. The estimate of burden hours for report year 2009 was also affected by the recognition that prison admission (NCRP-1A) and prison release data (NCRP-1B) generally reside in the same database, but parole release data (NCRP-1C) require running a separate computer extraction program. Further, not every state that provides NCRP-1A and NCRP-1B data has been providing data for NCRP-1C. (Previous burden estimates have always included separate burden hour estimates for yearend prison population data, NCRP-1D, to reflect that these data reside in a separate database.) Accurate accounting of the time required to provide prisoner admission and release records, separate from parole release records, coupled with the recognition that previous burden estimates included time for writing computer programs to extract data, when in fact, current respondents were writing programs once and re-running them in subsequent years, further contributed to a net decrease in estimated burden hours.
Annual Cost to Federal Government:
$826,900
Does this IC contain surveys, censuses, or employ statistical methods?
Yes
Part B of Supporting Statement
Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002?
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
Uncollected
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
Uncollected
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
Lisa Price-Grear 202 616-3561
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
07/27/2009
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