View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
1600-0005
ICR Reference No:
201109-1600-001
Status:
Historical Active
Previous ICR Reference No:
200807-1600-001
Agency/Subagency:
DHS
Agency Tracking No:
Title:
Solicitation of Proposal Information for Award of Public Contracts
Type of Information Collection:
Extension without change of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
02/05/2012
Retrieve Notice of Action (NOA)
Date Received in OIRA:
10/31/2011
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
02/28/2015
36 Months From Approved
02/29/2012
Responses
51,540
0
32,550
Time Burden (Hours)
721,560
0
455,700
Cost Burden (Dollars)
0
0
0
Abstract:
Contracting officers solicit information/documentation such as quotes, delivery schedules, performance capabilities, and pricing from businesses to fulfil the acquisition/mission needs of the agency.
Authorizing Statute(s):
US Code:
41 USC 251
Name of Law: Federal Property and Administrative Services Act
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
76 FR 42132
08/31/2011
30-day Notice:
Federal Register Citation:
Citation Date:
76 FR 42130
10/05/2011
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Solicitation of Proposal Information for Award of Public Contracts
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
51,540
32,550
0
0
18,990
0
Annual Time Burden (Hours)
721,560
455,700
0
0
265,860
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The burden estimates provided in response to Item 12 above are based upon competitive award data reported by DHS and its Components to the Federal Procurement Data System (FPDS). According to FPDS, the number of competitive solicitations and award actions has increased each year over the past two years, thereby increasing the universe of possible respondents to DHS and its Components' solicitations. However, a parallel increase in the information collection burden associated with the gathering of additional information to support the evaluation of solicitation responses has been offset, thanks to increased vendor information available through centralized e-Gov Integrated Acquisition Environment tools such as the CCR, FedBizOpps, and ORCA. For example, business size, type, and related financial information can be obtained by contracting officers through the Central Contractor Registration, which reduces the need to obtain this kind of information directly from offerors. In addition, issuance of solicitations over the Internet or electronic systems, as authorized by FAR 15.203(c); increased use of oral proposals in lieu of written proposals, permitted under FAR 15.102; and increased use of combined contract action notices/requests for proposals, as encouraged by FAR 12.603, are contributing to the relative stability of DHS's information collection burden to the public. Annual renewal of the Commercial Item Test Program Pilot ($5.5 million for commercial actions), as implemented in FAR Part 13, allows for the issuance of purchase orders and other simplified contracts, which, in turn minimizes the need for vendors to submit more lengthy and formal proposals.
Annual Cost to Federal Government:
$0
Does this IC contain surveys, censuses, or employ statistical methods?
No
Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002?
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
Tyrone Huff 202 447-0106 tyrone.huff@associates.dhs.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
10/31/2011
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