View Information Collection Request (ICR) Package

OMB Control No: 0960-0660	ICR Reference No: 201212-0960-012
Status: Historical Active	Previous ICR Reference No: 201204-0960-019
Agency/Subagency: SSA	Agency Tracking No:
Title: Social Security Number Verification Services (SSNVS)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/31/2013
	Date Received in OIRA: 12/27/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2015	09/30/2015	09/30/2015
Responses	2,984,949	0	2,984,949
Time Burden (Hours)	249,746	0	249,746
Cost Burden (Dollars)	0	0	0

Abstract: Under IRS regulations, employers are obligated to provide wage and tax data to the Social Security Administration using Form W-2 or its electronic equivalent. As part of this process, the employer must furnish the employee's name and their Social Security number (SSN). The employee's name and SSN must match SSA's records in order for the employee's earnings to be properly posted to their Earnings Record, which is maintained by SSA. In order to better assure that employers provide accurate name and SSN data that match SSA's records, SSA offers several methods for employers to verify the names and numbers of hired individuals. SSA offers a free and secure Internet- based service, known as the Social Security Number Verification Service (SSNVS), where the employer can verify if the reported names and SSNs of their employees matches SSA's records. SSA also offers a service, Employee Verification Service (EVS), where employers can verify, via cartridge, diskette, paper, and telephone if the reported name and SSN of their employees matches SSA's records. Finally, through our National 800 Number SSA is introducing an automated telephone employee verification service (TNEV) that will ask callers for pertinent information in order to first authenticate them and then assist them with verifying an employee's SSN and name. This is a Non-Substantive Change Request.

Authorizing Statute(s): US Code: 5 USC 552a (e)(10) Name of Law: Privacy Act of 1974
US Code: 5 USC 552a (f)(2)&(3) Name of Law: Privacy Act of 1974

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 29441	05/17/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 47688	08/09/2012
Did the Agency receive public comments on this ICR? No

Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
SSNVS Telephone
Social Security Number Verification Service (SSNVS)

ICR Summary of Burden

	Total Approved	Previously Approved
Annual Number of Responses	2,984,949	2,984,949
Annual Time Burden (Hours)	249,746	249,746
Annual Cost Burden (Dollars)	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden reduction stems from the elimination of the EVS paper verification process, its related registration process, and the planned elimination of the Telephone Number Employer Verification (TNEV) automated telephone application (see Addendum for details). In addition, we previously based our totals for these collections on estimated projections for each year rather than data from previous years. We are correcting this now, by using management information from FY 2011 to estimate the annual numbers for the next three years. We acknowledge that our actual usage is much lower than the predicted usage we estimated previously; however, SSA still hopes more businesses will continue to use SSNVS in the future.

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Faye Lipsky 410 965-8783 faye.lipsky@ssa.gov

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