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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
1820-0508
ICR Reference No:
201606-1820-001
Status:
Historical Inactive
Previous ICR Reference No:
201303-1820-001
Agency/Subagency:
ED/OSERS
Agency Tracking No:
Title:
Case Service Report (RSA-911)
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Preapproved
Conclusion Date:
06/29/2016
Retrieve Notice of Action (NOA)
Date Received in OIRA:
06/02/2016
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
06/30/2019
36 Months From Approved
11/30/2016
Responses
80
0
80
Time Burden (Hours)
9,600
0
6,500
Cost Burden (Dollars)
0
0
0
Abstract:
The data comprising the Case Service Report (RSA-911) are mandated by the Rehabilitation Act of 1973, as amended (Act) and by the Workforce Innovation and Opportunity Act (WIOA). With the passage of WIOA, the Rehabilitation Services Administration (RSA) is requesting approval of a revised version of the existing data collection and accompanying instructions. The current RSA-911 is used to collect individual level data on an annual basis for individuals who have exited the State Vocational Rehabilitation Services (VR) program and the State Supported Employment (SE) program. Sections 101(a)(10) and 607 of the Act contain data reporting requirements under the VR and Supported Employment programs, respectively. WIOA amends these sections to require States to report additional data elements describing the individuals served and the services provided through these programs. WIOA also amends section 106 of the Act by eliminating the current VR evaluation standards and indicators and requiring that the standards and indicators used to assess the performance of the VR program be consistent with the performance accountability measures, established under section 116 of WIOA, for the core programs of the workforce development system, including the VR program. Consequently, we propose changes to the RSA-911 in order to make it consisent with the proposed regulatory changes under WIOA. The most significant proposed change to this data collection affects the time at which data is collected as well as the frequency with which data is collected. Under the current approved form, VR agencies annually report data on each individual whose case file is closed after exiting the VR program in that fiscal year. However, new statutory requirements would necessitate the reporting of data for both current program participants (open cases), as well as individuals who have exited the program (closed cases) on a quarterly basis. Specifically, final §361.40 would require a State to ensure in the VR services portion of the Unified or Combined State Plan that it will submit reports, including reports required under sections 13, 14, and 101(a)(10) of the Act. New reporting requirements under section 101(a)(10)(C) of the Act include data on the number of: individuals currently receiving services (open cases) and the types of services they are receiving, students with disabilities receiving pre-employment transition services, and individuals referred to the State VR program by one-stop operators and those referred to such one-stop operators by the State VR program. In addition, final §363.52 would require States to report separately data regarding eligible youth receiving supported employment services under parts 361 and 363. Final §361.40 also would require States to report the data necessary to assess VR agency performance on the standards and indicators subject to the performance accountability provisions described in section 116 of WIOA.
Authorizing Statute(s):
US Code:
29 USC 720-721
Name of Law: Rehabilitation Act of 1973, As Amended
PL:
Pub.L. 105 - 220 401-404
Name of Law: Workforce Investment Act of 1998
Citations for New Statutory Requirements:
PL: Pub.L. 113 - 128 406-416 Name of Law: Workforce Innovation and Opportunity Act of 2014
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
1820-AB70
Final or interim final rulemaking
Federal Register Notices & Comments
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Reporting Manual for the Case Service Report (RSA-911)
RSA-911
ICR Summary of Burden
Total Request
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
80
80
0
0
0
0
Annual Time Burden (Hours)
9,600
6,500
3,100
0
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The implementation of WIOA required numerous changes to the RSA-911 data elements, there is a program change increase of 3100 annual burden hours and major changes to the RSA-911 include, but are not limited to: A. Adding a unique identifier for all applicants or individuals receiving services; B. Adding data elements required to track individuals receiving pre-employment transition services; C. A new taxonomy for capturing educational attainment at application and ongoing educational services; D. Adding required barriers to employment data elements; E. An extended section on WIOA program involvement; F. A new section on reporting measurable skill gains; G. New date fields and more detailed code descriptions; H. A new section to differentiate data elements required at attainment of employment outcome from data elements required at exit from program; I. Categorization of VR and SE services in accordance with the WIOA definitions for training and career services; and J. Adding post-exit data elements necessary for reporting performance measures. Additional changes include, but are not limited to: A. Medical insurance information has been revised to reflect the Affordable Care Act; B. FIPS County Code of the individual’s residence has been added; C. Codes within several data elements have been revised to provide additional clarification regarding what is to be reported; and D. The instructions for reporting services provided and costs for purchased services have been revised to clarify what costs are to be reported. The changes made in the RSA-911 are in response to data required by section 101(a)(10)(C) of the Act, as amended by WIOA, and by section 116 of WIOA. When required, RSA has also included additional clarification to improve the consistency of the data elements being reported.
Annual Cost to Federal Government:
$187,952
Does this IC contain surveys, censuses, or employ statistical methods?
No
Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002?
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
David Steele 240 320-3215
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
06/02/2016
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