View Information Collection Request (ICR) Package

OMB Control No: 0704-0214	ICR Reference No: 201801-0704-004
Status: Historical Active	Previous ICR Reference No: 201501-0704-001
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217
Type of Information Collection: Revision of a currently approved collection	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/19/2018
	Date Received in OIRA: 02/27/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2021	36 Months From Approved	04/30/2018
Responses	29,295	0	102,139
Time Burden (Hours)	234,360	0	886,703
Cost Burden (Dollars)	11,249,280	0	33,513,791

Abstract: DFARS Part 217 prescribes policies and procedures for acquiring supplies and services by special contracting methods. This information collection is required to identify sources of supply to enhance the competition, verify that a contractor under a Master Agreement is adequately insured, and evaluate requests for reimbursement for lost or damaged property for which the Government is liable, and evaluate proposals for "over and above" work under existing contracts.

Authorizing Statute(s): US Code: 41 USC 1303

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 60004	12/18/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 8249	02/26/2018
Did the Agency receive public comments on this ICR? Yes

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to Adjustment in Estimate
Annual Number of Responses	29,295	102,139	-72,844
Annual Time Burden (Hours)	234,360	886,703	-652,343
Annual Cost Burden (Dollars)	11,249,280	33,513,791	-22,264,511

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The change in burden is the result of the following: (a) The OPM GS hourly labor rates for FY 2016 was used to calculate the cost per hour. (b) Current FPDS data for the past three fiscal years was used to establish the number of respondents and responses. (c) For the estimate for 217.7004(a), FPDS data was obtained for contracts valued at or above the current micro-purchase threshold of $3,500. The FPDS data for the previous approval was for awards valued at the prior micro-purchase threshold of $3,000. In addition, it is estimated that the information collection applies to .8 percent of the contracts actions, an increase from .6 percent. Subject matter experts confirmed this increase is reasonable. In addition, according to these experts, the number of exchanges reviewed by the Government has decreased, which may be the result of adding coverage of exchange/sales to the Intermediate Government Property training. As a result, the estimated respondents and responses were both reduced by 1,057 respondents and 4,180 responses, an approximate 67% and 66% reduction, respectively. These revisions account for a total reduction of 4,180 hours and $146,144. (d) For the estimate for 252.217-7026, the FPDS data was further refined to include specific exclusions, such as certain supplies, awards by offices in the United States and those valued at greater than $150,000. As a result, the total number of responses was reduced by 90% from 35,515 to 3,387 and the total number of respondents was reduced by 30% from 1,480 to 989. These revisions account for a total reduction of 514,052 hours and $15,664,672. (e) For the estimate for 252.217-7028, FPDS data was used to identify the number of modifications for supplemental agreement for work within scope (over and above work) to contracts for ” for maintenance, repair, and overhaul of aircraft, missiles, vehicles, and other types of vehicles and equipment. This method was used in lieu of using the subject matter experts’ best estimate. As such, the total number of responses was reduced by 73% from 51,500 to 13,977, and the average number of responses per respondent was significantly reduced by 96% from 156.3 to 6.4. Using FPDS data on modification also showed a significant increase in respondents from 327 to 2,191. These revisions account for a total reduction of 148,492 hours and $4,323,712.

Annual Cost to Federal Government: $9,211,409

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

Agency Contact: Jennifer Hawes 571 372-6115 jennifer.l.hawes2.civ@mail.mil

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