View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
2130-0005
ICR Reference No:
201808-2130-004
Status:
Historical Active
Previous ICR Reference No:
201707-2130-003
Agency/Subagency:
DOT/FRA
Agency Tracking No:
Title:
Hours of Service Regulations
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
10/16/2018
Retrieve Notice of Action (NOA)
Date Received in OIRA:
09/14/2018
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
10/31/2021
36 Months From Approved
01/31/2021
Responses
27,796,044
0
27,687,317
Time Burden (Hours)
3,421,290
0
3,514,805
Cost Burden (Dollars)
588,500
0
26,000
Abstract:
The collection of information is mandatory, and is associated with FRA's rule 49 CFR part 228. Entities required to respond include Class I, Class II, and Class III railroads as well as 40 signal employee contractors. The collection of information includes occasional reporting and recordkeeping requirements. Covered employers are required to keep Hours of Duty records of their employees, and must produce them upon request to FRA representatives. The Hours of Service Act specifies the maximum hours and conditions of proper rest for employees engaged in one or more critical categories of work. FRA uses the information collected to both monitor compliance with and to enforce these safety regulations. This revised rule is part of FRA’s broader initiative to reduce the paperwork burden of its regulations on small railroads/contractors while still supporting compliance with the Federal Hours of Service laws and regulations. Current regulations require employees covered by those laws or regulations (covered service employees) to create and retain Hours of Service records by hand (paper) or certify the record using a compliant computerized system with program logic (electronic system). This rule and associated information collection provides a simplified method of computerized recordkeeping (an automated system) for eligible smaller railroads (and eligible contractors and subcontractors) to reduce burden. Reporting and recordkeeping Information is collected on occasion, monthly, and annually. Besides Hours of Duty data, railroads must also provide reports of excess service to FRA and employee training information.
Authorizing Statute(s):
PL:
Pub.L. 110 - 432 108
Name of Law: Rail Safety Improvement Act of 2008
Citations for New Statutory Requirements:
PL: Pub.L. 110 - 432 108 Name of Law: Rail Safety Improvement Act of 2008
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
2130-AC41
Final or interim final rulemaking
83 FR 43988
08/29/2018
Federal Register Notices & Comments
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Hours of Service Regulations
FRA F 6180.3
Hours of Service Report
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
27,796,044
27,687,317
0
108,728
-1
0
Annual Time Burden (Hours)
3,421,290
3,514,805
0
-93,505
-10
0
Annual Cost Burden (Dollars)
588,500
26,000
0
562,500
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Cutting Redundancy
Short Statement:
The burden for this collection of information has decreased by 93,515 hours from the last approved submission. The change in burden is to due seven (7) program changes and one (1) adjustment. The program changes are listed in the table provided in the answer to question number 15 of the attached Supporting Justification. Program changes then decreased the burden by 93,505 hours and increased the number of responses by 108,728. There was also one adjustment listed in the table provided in the answer to question number 15 of the attached Supporting Justification. This adjustment decreased the burden by 10 hours and decreased the number of responses by one (1). The current OMB inventory for this information collection shows a total burden of 3,514,805 hours, while the present submission reflects a total burden of 3,421,290 hours. Hence, there is a burden decrease of 93,515 hours. The cost to respondents has increased by $562,500 from the previously approved submission. The increase in cost is due to program changes. FRA estimates that hardware, software, and training costs associated with the proposed rule’s automated recordkeeping provisions will increase the burden by $430,000 per year. Additionally, the cost to respondents will increase by $158,500 due to program changes resulting from the new requirements under new Subpart F that reflect programming costs for railroads to modify computer software for the bio-mathematical models of fatigue that they will use for work schedule analyses. Further, the increase in cost reflects training and support costs for employees from the railroad who will be performing the work schedule analysis. The total revised cost to respondents amounts to $588,500. The previously approved cost to respondents came to $26,000. Hence, the change in cost to respondents resulting from this final rule is $562,500.
Annual Cost to Federal Government:
$124,645
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
No
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
Rick Huggins 202 493-0635
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
09/14/2018
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