View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0970-0463
ICR Reference No:
201907-0970-001
Status:
Historical Active
Previous ICR Reference No:
201610-0970-007
Agency/Subagency:
HHS/ACF
Agency Tracking No:
CB
Title:
Comprehensive Child Welfare Information System (CCWIS)
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
08/12/2019
Retrieve Notice of Action (NOA)
Date Received in OIRA:
07/09/2019
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
08/31/2022
36 Months From Approved
10/31/2019
Responses
110
0
122
Time Burden (Hours)
2,750
0
2,846
Cost Burden (Dollars)
0
0
0
Abstract:
The statute at 42 U.S.C. 674(a)(3)(C) and (D) provides the authority for title IV-E funding for the planning, design, development, installation, operation, and maintenance of an optional child welfare data collection and information retrieval system and the requirements a title IV-E agency must meet to receive a more favorable cost allocation for federal financial participation (FFP). The statute at 42 U.S.C. 674(c) further specifies the expenditures eligible for FFP. In response to these laws, the Administration for Children and Families (ACF) published regulations at 45 CFR 1355.50 – 57 in 1993 providing states with enhanced funding to build a single comprehensive system supporting all child welfare case management activities for public and private child welfare workers in the state. In response to 42 U.S.C. 679c(b) ACF amended these regulations in 2012 to apply to an Indian tribe, tribal organization, or tribal consortium (tribe) that elect to operate a program under a plan approved by the Secretary under section 671. Child welfare practice and technology changed considerably since the regulations were published in 1993. To address these changes, ACF published the Comprehensive Child Welfare Information System (CCWIS) Final Rule on June 2, 2016 with an effective date of August 1, 2018. This final rule removes the requirement for a single comprehensive system. With this flexibility, title IV-E agencies can build less expensive, modular based, child welfare information systems that more closely mirror their practice models while supporting quality data. Each agency may determine the size, scope, and functionality of their CCWIS. For example, a tribe may use this flexibility to build a smaller system at a reasonable cost. To help title IV-E agencies implement these more flexible requirements while ensuring appropriate Federal oversight, the final rule specified three new reporting requirements: • The initial Automated Function List (submitted when the agency decided to implement a CCWIS Project pursuant to 1355.52(i)(1)(ii)) • The initial Data Quality Plan (submitted within a year of the agency’s decision to implement a CCWIS Project pursuant to 1355.52(d)(5)) • The Notice of Intent (submitted only if the planned CCWIS project fell under Advance Planning Document thresholds pursuant to 1355.52(i)(1)) OMB approval of this original CCWIS information collection (OMB #0970-0463) designed for start-up CCWIS projects is no longer needed as 46 states and the District of Columbia have notified CB of their intention to implement a CCWIS and submitted the information. Although some of the remaining states and some title IV-E tribal agencies may opt to build a CCWIS in the future and submit the required information listed above, it is our assessment that this number will not reach the Paperwork Reduction Act (PRA) threshold of ten or more persons required for OMB approval. Therefore, ACF is revising the data collection originally approved under OMB #0970-0463. The proposed CCWIS information collection revisions are designed to collect information required by the CCWIS regulations for ongoing CCWIS projects. The proposed revisions amend the first and second components, and remove the third component: • Automated Function List updates (annual submission during the life of a CCWIS project pursuant to 1355.52(i)(2)) • Data Quality Plan updates (annual submission during the life of a CCWIS project pursuant to 1355.52(d)(5))
Authorizing Statute(s):
US Code:
42 USC 674, 679
Name of Law: Part E- Federal Payments for Foster Care and Adoption Assistance
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
84 FR 19079
05/03/2019
30-day Notice:
Federal Register Citation:
Citation Date:
84 FR 32745
07/09/2019
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
2
IC Title
Form No.
Form Name
Automated Function List Updates
Data Quality Plan Updates
Notice of Intent (first submission)
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
110
122
0
-12
0
0
Annual Time Burden (Hours)
2,750
2,846
0
-96
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Changing Regulations
Short Statement:
This is a request for revisions to the OMB #0970-0463 data collection to collect updated information from respondents as required by CCWIS regulations. Section #1 of Supporting Statement A includes the explanation of the revisions.
Annual Cost to Federal Government:
$82,929
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
No
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
Molly Buck 202 205-4724 mary.buck@acf.hhs.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
07/09/2019
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