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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
1121-0064
ICR Reference No:
201909-1121-002
Status:
Historical Active
Previous ICR Reference No:
201708-1121-001
Agency/Subagency:
DOJ/OJP
Agency Tracking No:
BJS
Title:
Annual Parole Survey, Annual Probation Survey, Annual Probation Survey
Type of Information Collection:
No material or nonsubstantive change to a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
10/10/2019
Retrieve Notice of Action (NOA)
Date Received in OIRA:
09/30/2019
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
10/31/2020
10/31/2020
10/31/2020
Responses
506
0
506
Time Burden (Hours)
703
0
716
Cost Burden (Dollars)
0
0
0
Abstract:
Nonsubstantive change - The Bureau of Justice Statistics (BJS) is requesting two changes to the existing Annual Surveys of Probation and Parole (ASPP) (OMB Control No: 1121-0064, expires 10/31/2020). The first change would remove one question from the parole survey (CJ-7) and from the probation survey (CJ-8) about the number of individuals whose locations were tracked through a Global Positioning System (GPS). Data collected from this question have not been used for analysis in past survey cycles because of item low response rates and inconsistent counts reported year-to-year. The second is the addition of one question to both the CJ-7 and the CJ-8, asking respondents who report the number of cases rather than individuals under supervision to also provide an approximate ratio of cases to individuals. The Bureau of Justice Statistics (BJS) seeks approval to continue its Annual Surveys of Probation and Parole (ASPP) for the 2017-2019 data collection period. These establishment surveys provide BJS with the capacity to report annually on changes in the size and composition of the community corrections populations in the United States. The surveys also track key outcomes of offenders on probation or parole, such as completion of supervision terms and return to incarceration (or recidivism). Data are collected from the known universe of probation and parole supervising agencies, using central reporters wherever possible to minimize burden the public. The ASPP provides the only national level, regularly collected, data on the community corrections populations, and, as such, they inform this key stage of the criminal justice process.
Authorizing Statute(s):
PL:
Pub.L. 90 - 351 301
Name of Law: The Omnibus crime control and safe streets act of 1968
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
82 FR 19086
04/25/2017
30-day Notice:
Federal Register Citation:
Citation Date:
82 FR 37615
08/11/2017
Did the Agency receive public comments on this ICR?
Yes
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Annual Surveys of Probation and Parole
CJ-7, CJ-7, CJ-8, CJ-8A, CJ-8A, CJ-8
2017 Annual Parole Survey
,
2017 Annual Probation Survey
,
2017 Annual Probation Survey (Short Form)
,
2019 Annual Parole Survey
,
2019 Annual Probation Survey
,
2019 Annual Probation Survey (short form)
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
506
506
0
0
0
0
Annual Time Burden (Hours)
703
716
0
-13
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Changing Forms
Short Statement:
The estimated total burden for the 2019 ASPP is 703 hours. This is a decrease of 13 hours compared with the burden approved by OMB in 2017. There are two aspects of this request that will change the respondent burden: 1) Removing the one question from each survey will decrease the burden for 455 probation data providers and 53 parole data providers by 2 minutes per response. 2) Adding the one question to each survey will increase the burden for approximately 147 probation agencies and 4 parole agencies by 1 minute. This estimate is based on the proportion of data providers that reported case counts in the reference year (RY) 2018 surveys as only respondents who report case counts will need to respond to the additional question.
Annual Cost to Federal Government:
$369,354
Does this IC contain surveys, censuses, or employ statistical methods?
Yes
Part B of Supporting Statement
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
No
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Uncollected
Agency Contact:
Danielle Kaeble 202 305-2017
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
09/30/2019
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