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OMB Control No: 1405-0240	ICR Reference No: 202008-1405-003
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Monitoring Data for ECA (MODE) Framework
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/12/2020
	Date Received in OIRA: 08/31/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2023	36 Months From Approved
Responses	57,095	0	0
Time Burden (Hours)	9,937	0	0
Cost Burden (Dollars)	0	0	0

Abstract: The Department of State’s Bureau of Educational and Cultural Affairs (ECA) regularly monitors and evaluates its programs through the collection of data about program accomplishments in order to enable program staff to assess the results of its programs, where improvements may be necessary, and to modify/plan future programs. In order to more systematically assess the efficacy and impact of ECA funded-programs and to address the requirements of the Foreign Aid Transparency and Accountability Act (FATAA) and the Department of State’s updated monitoring and evaluation guidance (18 FAM 300), ECA’s Evaluation Division has created a robust performance monitoring framework that is responsive to these directives, measures programmatic goals and objectives, and provides a comprehensive view of overall Bureau activities. The Monitoring Data for ECA (MODE) Framework (https://eca.state.gov/impact/eca-evaluation-division/monitoring-data-eca-mode-framework) includes a results framework with indicators designed to track program performance and the direction, pace, and magnitude of change of ECA programs - leading to strengthened feedback mechanisms resulting in more effective programs. Each of these indicators has corresponding data collection questions defined so data will be collected uniformly whether by the program office, the Evaluation Division, or an award recipient. Implementation of the MODE Framework will enable ECA to standardize and utilize its data in the following ways: • Assess data and performance metrics to enhance program performance • Inform strategic planning activities at the Bureau, division, and individual exchange program levels • Supplement the information ECA program officers receive from their award recipients and exchange participants to provide a comprehensive view of programmatic activities • Respond quickly and reliably to ad-hoc requests from Congress, the Office of Management and Budget (OMB), and internal Department of State stakeholders In order to collect data for the MODE Framework, the ECA Evaluation Division intends to conduct ongoing surveys of program participants, alumni, and participant host and home communities to monitor program performance, assess impact, and identify issues for further evaluation. Specifically, ECA will coordinate with award recipients to provide standard survey questions for both foreign national and U.S. citizen exchange participants immediately after completing the exchange (“Participant Post-Program Survey”). ECA’s Evaluation Division also intends to administer standard surveys to foreign national and U.S. citizen exchange alumni roughly one year, three years and five years after completing their exchange experience. Conducting post-program surveys, particularly after three and five years, will provide information on the impact of ECA programs and insight into the achievements of participants. To examine multiplier effects of ECA exchange programs on foreign and U.S. communities and institutions that sponsor, support, or provide exchange programs support or services, ECA intends to administer standard surveys to foreign and U.S. host community members (individuals or institutions) where feasible.

Authorizing Statute(s): None

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 34481	06/04/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 53899	08/31/2020
Did the Agency receive public comments on this ICR? No

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Monitoring Data for ECA (MODE) Framework

ICR Summary of Burden

	Total Approved	Change Due to Agency Discretion
Annual Number of Responses	57,095	57,095
Annual Time Burden (Hours)	9,937	9,937
Annual Cost Burden (Dollars)	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection.

Annual Cost to Federal Government: $416,373

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Natalie Donahue 202 632-2847

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