View Information Collection Request (ICR) Package

Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.

View ICR - OIRA Conclusion

OMB Control No: 2130-0615	ICR Reference No: 202008-2130-002
Status: Historical Active	Previous ICR Reference No: 201810-2130-002
Agency/Subagency: DOT/FRA	Agency Tracking No:
Title: Grant Awards and Cooperative Agreements
Type of Information Collection: Revision of a currently approved collection	Common Form ICR: Yes
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/07/2021
Retrieve Notice of Action (NOA)	Date Received in OIRA: 09/09/2020
Terms of Clearance: One year before resubmission, the agency shall work with OIRA to remove potential collections covered by this ICR that are also cleared by Grants.gov. Those collections will be submitted as request for common forms.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2024	36 Months From Approved	10/31/2021
Responses	6,496	0	5,468
Time Burden (Hours)	88,295	0	87,529
Cost Burden (Dollars)	0	0	0

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to Agency Discretion
Annual Number of Responses	6,496	5,468	1,028
Annual Time Burden (Hours)	88,295	87,529	766
Annual Cost Burden (Dollars)	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: FRA is requesting the initiation of the use of two (2) new forms. The first form is FRA F 251, Applicant Financial Capability questionnaire. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the Uniform Guidance) requires Federal agencies to evaluate the risk posed by Federal assistance applicants before they receive a Federal award (see 2 CFR 200.205). FRA is implementing the Applicant Financial Capability Questionnaire to more efficiently receive and evaluate the risks associated with financial assistance applicants. FRA is requesting organization level financial information from applicants who have not previously completed the form or not had a current/active grant award with FRA within the last three (3) years. This new form has increased the burden of this collection by 336 hours. The second form is FRA F 252, Payment Summary Spreadsheet. FRA is now requiring awardees to complete this form, as utilizing this new form will assist FRA to manage and monitor awardees’ requests for payment at a more detailed level than contained in the SF-270. This document allows awardees and the FRA to track expenditures against the approved project budget for each task. The sheet captures the amounts previously requested, the amounts the awardee is currently requesting, total amount requested to date, and remaining balance at the task level and by federal and matching shares. This new form has increased the burden of this collection by 430 hours. Additionally, in calculating the cost to the government, updated hourly wages were used for a GS-14, Step 2.

Annual Cost to Federal Government: $1,426,997

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Michael Longley 202 493-6377 michael.longley@dot.gov

Common Form ICR: Yes
Description/Changes for Common Form Usage: This ICR utilizes existing SF forms for administering and managing the Grants program. There are no requested changes to these forms. The use of these forms is necessary to accurately accept proposed grants (applications) and administer and maintain such grants.

Approved RCFs using this ICR

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title
FFIEC	202101-3139-001CF	Federal Financial Report	Active	Federal Financial Report
FFIEC	202101-3139-002CF	Certifications	Active	Assurances for Non-Construction Programs , Certifications Regarding Debarment, Suspension and Other Responsibility Matters, Drug-Free Workplace Requirements and Lobbying