View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0693-0067
ICR Reference No:
202103-0693-001
Status:
Historical Active
Previous ICR Reference No:
201907-0693-002
Agency/Subagency:
DOC/NIST
Agency Tracking No:
MO
Title:
NIST Associates Information System (NAIS)
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
04/22/2021
Retrieve Notice of Action (NOA)
Date Received in OIRA:
03/18/2021
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
04/30/2024
36 Months From Approved
09/30/2022
Responses
4,000
0
4,000
Time Burden (Hours)
2,083
0
2,000
Cost Burden (Dollars)
0
0
0
Abstract:
NIST Associates (NA) will include guest researchers, research associates, contractors, and other non-NIST employees that require access to the NIST campuses or NIST resources. The NIST Associates Information System (NAIS) information collection instrument(s) are completed by incoming NAs. The NAs will be requested to provide personal identifying data including home address, date and place of birth, employer name and address, and basic security information. The data provided by the collection instruments will be input into NAIS, which automatically populates the appropriate forms, and is routed through the approval process. NIST's Office of Security receives security forms through the NAIS process and is able to allow preliminary access to NAs to the NIST campuses or resources. The data collected will also be the basis for further security investigations as necessary.
Authorizing Statute(s):
None
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
86 FR 1089
01/07/2021
30-day Notice:
Federal Register Citation:
Citation Date:
86 FR 14313
03/15/2021
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
4
IC Title
Form No.
Form Name
General Information for Domestic Guest Researchers
General Information for NIST Associates
General Information for NIST Associates with Opt-Out
General Information for NIST Foreign National Associates (FNAs)
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
4,000
4,000
0
0
0
0
Annual Time Burden (Hours)
2,083
2,000
0
83
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
Yes
Burden Increase Due to:
Miscellaneous Actions
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The Joint Committee on the Research Environment (JCORE) was established in May 2019 through the National Science Technology Council to address four critical issues related to the research enterprise (https://science.house.gov/imo/media/doc/Droegemeier%20Testimony1.pdf): 1. Strengthening the security of American research enterprise; 2. Creating safe and inclusive research environments; 3. Reducing administrative burdens on Federally-funded research; and 4. Improving rigor and integrity in research. JCORE recommends that research organizations, like NIST establish policies and procedures to help protect the security and integrity of the S&T research enterprise. Among the recommendations, the following address the collection of information from potential NIST foreign national researches: 1. Establish high-level research security and integrity working groups and task forces to discuss, develop, implement, and review strategies to better coordinate and address concerns regarding protecting the security and integrity of its research enterprise. 2. Establish and administer organizational policies regarding conflicts of interest, commitment and disclosure. 3. Require that employees and affiliates disclose to the organization all information necessary to identify and assess potential conflicts of interest and commitment. Including the following: i. Organizational affiliations and employment ii. Other support, contractual or otherwise, direct and indirect, including current and pending private and public sources of funding or income, both foreign and domestic. For researchers, other support should include all resources made available to a researcher in support of and/or related to all of their professional R&D efforts, including resources provided directly to the individual rather than through the research institution, and regardless of whether or not they have monetary value (e.g., even if the support received is only in-kind, such as office/laboratory space, equipment, supplies, or employees). This should include resource and/or financial support from all foreign and domestic entities, including but not limited to, gifts provided with terms or conditions, financial support for laboratory personnel, and participation of student and visiting researchers supported by other sources of funding. iii. Current or pending participation in, or applications to, programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. Organizations should require that individuals disclose associated contract(s), upon request of the institution, in addition to the fact of participation. iv. Positions and appointments. All positions and professional appointments both domestic and foreign that are relevant to the individual’s relationship to the research institution, including affiliations with foreign entities or governments. This includes titled academic, professional, or organizational appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary). The goal of this effort is to ensure that scientists and students who follow laws, policies, regulations, and codes of conduct will be welcome and supported within a vibrant and secure enterprise that remains a desirable destination for researchers across the world.
Annual Cost to Federal Government:
$2,200
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
Yes
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Mary Clague 301 975-4188 mary.clague@nist.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
03/18/2021
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