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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0970-0497
ICR Reference No:
202110-0970-004
Status:
Historical Active
Previous ICR Reference No:
202012-0970-016
Agency/Subagency:
HHS/ACF
Agency Tracking No:
OPRE
Title:
Personal Responsibility Education Program (PREP) Performance Measures and Adulthood Preparation Subjects (PMAPS)
Type of Information Collection:
No material or nonsubstantive change to a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved with change
Conclusion Date:
11/16/2021
Retrieve Notice of Action (NOA)
Date Received in OIRA:
10/12/2021
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
06/30/2023
06/30/2023
06/30/2023
Responses
224,735
0
204,731
Time Burden (Hours)
42,257
0
43,069
Cost Burden (Dollars)
0
0
0
Abstract:
The approved PREP PMAPS information collection includes (1) grantee-, provider-, and program-level measures of PREP program structure and delivery, and (2) measures grantees collect through participant entry and exit surveys. OMB originally approved the information collection in April 2017 and approved a request for a data collection extension in June 2020. Since the extension request, OMB approved nonsubstantive changes to Instruments #3 and Instrument #4 to add, and then revise, a set of measures to capture changes in PREP programming resulting from the COVID-19 pandemic. The approved data collection instruments include the following: - Instrument #1: Participant entry survey - Instrument #2: Participant exit survey - Instrument #3: Performance reporting system data form – grantees - Instrument #4: Performance reporting system data form – subrecipients The Family and Youth Services Bureau (FYSB) embarked on revising the performance measures collected through the PREP participant entry (Instrument #1) and exit surveys (Instrument #2) to (1) ensure that all items directly align with legislation, (2) reduce the number of items that some grantees might consider sensitive, (3) reduce burden, and (4) improve clarity. This review and the resulting updates were completed because some questions added by the last administration either did not reflect the program legislation and/or were not helpful to inform program improvement. Updates include one additional version of the Entry and Exit Surveys (Instruments #1 and #2). Currently, there are three versions. The additional version is for middle school youth in PREIS/TPREP programs. Similar to currently approved versions 1b and 2b, the additional versions (1c and 2c) include a limited number of questions at Entry and Exit to decrease burden due to grantees’ participation in evaluation studies, which often include extensive surveys. In addition, we are proposing to reduce the number of pandemic-related measures in Instruments #3 and #4. The effects of the pandemic on PREP programs have diminished as schools reopened and other pandemic restrictions lessened. As a result, many of the pandemic-related measures are less relevant, so we propose reducing them to only a few measures on the pandemic’s lingering effects. Streamlining this set of measures will also reduce burden of the data collection. An additional factor motivating the revisions to all instruments is that the timing for implementation of the revised performance measures coincides with new cohorts of FY2022 PREP grantees whose awards begin in October 2021.
Authorizing Statute(s):
PL:
Pub.L. 114 - 10 215
Name of Law: Medicare Access and CHIP Reauthorization Act of 2015
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
85 FR 11995
02/28/2020
30-day Notice:
Federal Register Citation:
Citation Date:
85 FR 23967
04/30/2020
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
4
IC Title
Form No.
Form Name
Entry Survey (Instrument 1)
Exit Survey (Instrument 2)
Performance Measure Data Report Form (Instrument 4)
Performance Measures Data Report Form - Grantees (Instrument 3)
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
224,735
204,731
0
20,004
0
0
Annual Time Burden (Hours)
42,257
43,069
0
-812
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
Yes
Burden Increase Due to:
Miscellaneous Actions
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Miscellaneous Actions
Short Statement:
The proposed changes to the instruments will reduce the burden hours for respondents. In addition, we have revised the burden table in Supporting Statement A to reflect minor changes in the numbers of PREP grantees (from 92 to 101) and subrecipients (from 391 to 400) and the expected corresponding changes to the number of PREP participants. We have also updated the burden table to reflect the latest wage rates based on the National Occupational Employment and Wage Estimates from the Bureau of Labor Statistics from May 2020. The combination of these changes decreases the expected annual burden by 812 hours. We have updated the burden table in Supporting Statement A to reflect these changes.
Annual Cost to Federal Government:
$484,477
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Yes
Agency Contact:
Molly Buck 202 205-4724 mary.buck@acf.hhs.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
10/12/2021
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