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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0970-0166
ICR Reference No:
202204-0970-006
Status:
Historical Active
Previous ICR Reference No:
202004-0970-011
Agency/Subagency:
HHS/ACF
Agency Tracking No:
OCSE
Title:
National Directory of New Hires
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
07/01/2022
Retrieve Notice of Action (NOA)
Date Received in OIRA:
05/03/2022
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
07/31/2025
36 Months From Approved
07/31/2022
Responses
76,982,045
0
80,326,921
Time Burden (Hours)
311,207
0
325,683
Cost Burden (Dollars)
0
0
0
Abstract:
The National Directory of New Hires (NDNH) is a federally mandated national repository of employment, unemployment insurance, and quarterly wage information submitted by state directories of new hires (SDNH), state workforce agencies (SWA), and federal employers. Collecting NDNH information is necessary to fulfill the federal child support enforcement requirements and to assist congressionally authorized state and federal agencies administer certain benefit programs.
Authorizing Statute(s):
US Code:
42 USC 653
Name of Law: Federal Parent Locator Service
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
86 FR 73294
12/27/2021
30-day Notice:
Federal Register Citation:
Citation Date:
87 FR 26203
05/03/2022
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
5
IC Title
Form No.
Form Name
Multistate Employer Registration Form
1
MSER Form
New Hire: Employers Reporting Electronically
1
New Hire Record Layout
New Hire: Employer Reporting Manually
1
New Hire Input Record Specifications
New Hire: States
1
New Hire Record Layout
QW and UI
1
Quarterly Wage Record & Unemployment Insurance Record Layout
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
76,982,045
80,326,921
0
-3,344,876
0
0
Annual Time Burden (Hours)
311,207
325,683
0
-14,476
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Miscellaneous Actions
Short Statement:
The estimated new hires reported by employers increased since the previous approval, resulting in adjustments to the burden. There are 145,498 more employers reporting manually and 29,708 more employers reporting electronically since the previous approval; however, there are fewer responses per respondent, thereby decreasing the respective burden hours by 8,472 and 757 respectively. States reported 5,556 fewer new hires than the previous approval, which decreased the burden hour by 5,100 hours annually. The number of quarterly wage and unemployment insurance responses per respondent increased by two, which resulted in a burden increase of 0.03, and the average annual number of new MSER forms decreased from 4,075 to 1,118, which resulted in a decrease of 148 to the annual hourly burden. These adjustments constitute program changes. The overall respondent burden changes led to a decrease in the estimated annual burden hours; however, labor changes and compliance with the OMB requirement to double the average wage rate to account for benefits and overhead resulted in the total estimated annual burden costs to increase to $13,378,827.99. OCSE revised the Multistate Employer Registration form to clarify who may use the form, to change the option for sending the form via fax to email or postal service, to allow employers to confirm if the address provided is where Income Withholding Orders should be sent, and to remove the subsidiary information table and replace it with a link to the form on OCSE’s website. These program changes do not impact the burden. The increase in cost to the federal government from the previous OMB approval is due to an expanded outreach to employers and states, more respondents submitting information, and the general operational and maintenance costs of the NDNH.
Annual Cost to Federal Government:
$5,600,000
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Molly Buck 202 205-4724 mary.buck@acf.hhs.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
05/03/2022
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