View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
1810-0683
ICR Reference No:
202206-1810-004
Status:
Historical Active
Previous ICR Reference No:
201903-1810-002
Agency/Subagency:
ED/OESE
Agency Tracking No:
ED-2022-SCC-0086
Title:
Migrant Student Information Exchange (MSIX) Minimum Data Elements (MDEs)
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
01/13/2023
Retrieve Notice of Action (NOA)
Date Received in OIRA:
09/19/2022
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
01/31/2026
36 Months From Approved
01/31/2023
Responses
46
0
46
Time Burden (Hours)
399,774
0
454,701
Cost Burden (Dollars)
0
0
0
Abstract:
The Migrant Information Exchange (MSIX) is a nationwide electronic records exchange mechanism mandated under Title I, Part C of the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA). The Migrant Education Program (MEP) is authorized under sections 1301-1309 in Title I, Part C of the ESEA. MSIX and the minimum data elements (MDEs) are authorized under section 1308(b) of the ESEA, as amended. As a condition of receiving a grant of funds under the MEP, each State Educational Agency (SEA) is required to collect, maintain, and submit minimum health and education-related data to MSIX within established time-frames. Regulations CFR 34 §200.85 for the MSIX issued by the U.S. Department of Education (the Department) have been in effect as of June 9, 2016. MSIX is designed to facilitate timely school enrollment, grade and course placement, accrual of secondary course credits and participation in the MEP for migratory children. The regulations help the Department determine accurate migratory child counts and meet other MEP reporting requirements. The Department is requesting approval to for a revision of the 1810-0683 information collection that supports statutory requirements for data collection under Title I, Part C MEP. The Office of Migrant Education (OME) would like specific feedback on the following additions to the MSIX MDEs: 1) the addition of family contact MDEs, including phone numbers and email addresses; 2) the addition of new acceptable values beyond “Male” and “Female” for MDE #9 (Sex). Please see the “MSIX Minimum Data Elements” attachment for details on the MDE additions and changes. There have been edits made to MDE #s - 1, 2, 5, 6, 7, 9, 11, 20, 26, 27, 29, 31, 32, 33, 42, 44, 45, 47, 48, 52, 64, 72, and 74. New MDEs are #'s 77, 78, 79, 80, and 81. OME has received feedback to include the "Qualifying Activity" MDE. At this time, OME has decided not to include the "Qualifying Activity" MDE because the MDE by itself does not provide additional information regarding the child's qualifying arrival date since it is connected to the worker, not the child, on the National Certificate of Eligibility (COE). OME is seeking specific feedback on the usefulness of this MDE for the States and why it should be included.
Authorizing Statute(s):
PL:
Pub.L. 114 - 95 1308 (b)
Name of Law: Elementary and Secondary Education Act
Citations for New Statutory Requirements:
PL: Pub.L. 114 - 95 1380(b) Name of Law: Elementary and Secondary Education Act
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
87 FR 36474
06/17/2022
30-day Notice:
Federal Register Citation:
Citation Date:
87 FR 56938
09/16/2022
Did the Agency receive public comments on this ICR?
Yes
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Migrant Student Information Exchange
N/A
N/A
Migrant Student Information Exchange
N/A
N/A
Migrant Student Information Exchange (MSIX) Minimum Data Elements (MDEs)
N/A
N/A
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
46
46
0
30
-30
0
Annual Time Burden (Hours)
399,774
454,701
27,600
0
-82,527
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The program changes reflect the five new MDEs being proposed in this renewal. The changes due to adjustment in agency estimate result from a reduction in total nationwide count of eligible migratory children, which has been adjusted to reflect verified numbers from 2020-2021 reporting period. The estimates are based on continuing existing procedures with the MDE additions. These changes were made in consultation with the States that administer MEPs and are in the best interest of students because they will allow the States to better achieve their mission of helping migratory students and their families. "The program change comes to 30 due to removing an IC and adding it to another IC."
Annual Cost to Federal Government:
$3,452,776
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
No
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Benjamin Starr 202 245-8116
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
09/19/2022
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