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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0970-0386
ICR Reference No:
202209-0970-014
Status:
Active
Previous ICR Reference No:
202001-0970-001
Agency/Subagency:
HHS/ACF
Agency Tracking No:
OCS
Title:
Office of Community Services (OCS) Community Economic Development (CED) Standard Reporting Format
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
02/08/2023
Retrieve Notice of Action (NOA)
Date Received in OIRA:
09/29/2022
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
02/28/2026
36 Months From Approved
02/28/2023
Responses
182
0
258
Time Burden (Hours)
273
0
387
Cost Burden (Dollars)
0
0
0
Abstract:
The Office of Community Services (OCS) uses a standardized semi-annual reporting format, implemented in 2011 and most recently renewed in 2020 (approved by the Office of Management and Budget (OMB) - OMB No.: 0970-0386). Grant recipients of the Community Economic Development (CED) program are required to use this reporting format, called the Performance Progress Report (PPR), to submit performance data twice a year. OCS uses this data to develop comprehensive performance snapshots on each CED grant, as well as to track program performance over time and to conduct cohort analyses. These reports are also used to inform annual reports to Congress on each project’s performance. OCS’ intent is to obtain approval to continue the use of the PPR for collecting performance data twice a year from CED grant recipients. The PPR forms collect both quantitative and qualitative data. The quantitative data elements deal with program outputs and outcomes, while the qualitative questions provide space for grant recipients to discuss their successes and challenges, as well as changes to their grant that might not be captured in the quantitative section. By requiring grant recipients to report on a consistent set of data elements on a twice-annual basis, OCS improves its understanding of grant recipient success, strengthens its understanding and knowledge of each grant recipient’s progress, and ultimately enhances the efficacy and effectiveness of CED grant dollars. Overall, the standardized reporting format increases the quality and clarity of the data collected by OCS, while providing a singular, clear data collection tool for grant recipients. The proposed changes to the PPR form are minor and fall into two categories: 1. Wording edits to the form that provide clarity to the use on what information is requested. 2. Requesting grant recipients report the names of businesses created or expanded in the explanation field.
Authorizing Statute(s):
PL:
Pub.L. 105 - 285 680(b)
Name of Law: Title IV of the COATS Reauthorization Act
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
87 FR 43870
07/22/2022
30-day Notice:
Federal Register Citation:
Citation Date:
87 FR 59101
09/29/2022
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
OCS CED Standard Reporting Format
1
CED PPR
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
182
258
0
-76
0
0
Annual Time Burden (Hours)
273
387
0
-114
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Miscellaneous Actions
Short Statement:
All questions on the current PPR will remain the same and estimated time per response has not changed. Overall burden estimates reflect the current number of grantees, which has changed since the previous approval. OCS proposes making wording changes to provide clarity for grant recipients on what information the existing indicators are asking for and help OCS better understand the status of the project.
Annual Cost to Federal Government:
$27,300
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
No
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Molly Buck 202 205-4724 mary.buck@acf.hhs.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
09/29/2022
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