View Information Collection Request (ICR) Package

OMB Control No: 9000-0032	ICR Reference No: 202211-9000-001
Status: Active	Previous ICR Reference No: 202001-9000-002
Agency/Subagency: FAR	Agency Tracking No:
Title: Contractor Use of Interagency Fleet Management System Vehicles--FAR Sections Affected: 51.202, 51.203
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/17/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 11/10/2022
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2026	36 Months From Approved	02/28/2023
Responses	20	0	132
Time Burden (Hours)	20	0	132
Cost Burden (Dollars)	1,180	0	7,260

Abstract: This clearance covers the information that contractors must submit to comply with the following FAR requirements: FAR 51.202 - For the contracting officer to authorize a contractor’s use of Interagency Fleet Management System (IFMS)vehicles, this FAR section requires contractors to submit the following information: (1) A written statement that the contractor will assume, without the right of reimbursement from the Government, the cost or expense of any use of the IFMS vehicles and services not related to the performance of the contract; (2) Evidence that the contractor has obtained motor vehicle liability insurance covering bodily injury and property damage, with limits of liability as required or approved by the agency, protecting the contractor and the Government against third-party claims arising from the ownership, maintenance, or use of an IFMS vehicle; and (3) Any recommendations. FAR 51.203 - Once authorized by the contracting officer, this FAR section requires contractors to submit their request for IFMS vehicles and related services in writing to the appropriate GSA point of contact and include the following information: (1) Two copies of the agency authorization; (2) The number of vehicles and related services required and period of use; (3) A list of employees who are authorized to request the vehicles or related services; (4) A listing of equipment authorized to be serviced; and (5) Billing instructions and address.

Authorizing Statute(s): None

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 53747	09/01/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 67689	11/09/2022
Did the Agency receive public comments on this ICR? No

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Contractor Use of Interagency Fleet Management System Vehicles--FAR Sections Affected: 51.202, 51.203

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to Agency Discretion
Annual Number of Responses	20	132	-112
Annual Time Burden (Hours)	20	132	-112
Annual Cost Burden (Dollars)	1,180	7,260	-6,080

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The decrease in the number of responses is due to a change in methodology using more accurate data. Previously, the burden was calculated using data from the Federal Procurement Data System (FPDS). However, there is no data field in FPDS that captures information on agencies’ use of the IFMS. Therefore, more accurate data was obtained from the GSA office that receives contractor requests for IFMS vehicles. The total hourly rate increased from $55 to $59 based on the OPM schedule for calendar year 2022. ● If the solicitation or contract contains FAR 52.251-2, then contractors interested in obtaining IFMS vehicles must prepare a written statement to determine eligibility per FAR 51.202 and a written request to obtain IFMS vehicles and related services per FAR 51.203. Since FAR 52.251-2 does not directly contain a paperwork burden it is being removed from the FAR sections affected, and 51.202 which does contain a paperwork burden is being added to the FAR sections affected. ● Per FAR 51.204, contractors authorized to use IFMS vehicles and related services shall comply with the requirements of 41 CFR 101-39 and 41 CFR 101-38.301-1. 41 CFR 101-38.301-1 (cross referenced at 41 CFR 102-34) and 41 CFR 101-39 do not create any additional paperwork burdens already covered by this justification.

Annual Cost to Federal Government: $1,180

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Marissa Ryba 314 586-1280 marissa.ryba@gsa.gov

View ICR - OIRA Conclusion