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OMB Control No: 2138-0052	ICR Reference No: 202302-2138-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: DOT/BTSA	Agency Tracking No:
Title: Data Security Requirements for Accessing Confidential Data
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/15/2023
	Date Received in OIRA: 02/16/2023
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2026	36 Months From Approved
Responses	5	0	0
Time Burden (Hours)	8	0	0
Cost Burden (Dollars)	0	0	0

Abstract: The Foundations for Evidence-Based Policymaking Act of 2018 (44 U.S.C. 3583) mandates that the Director of the Office of Management and Budget (OMB) establish a standard application process (SAP) for requesting access to certain confidential data assets. While the adoption of the SAP is required for statistical agencies and units designated under the Confidential Information Protection and Statistical Efficiency Act of 2018 (CIPSEA), it is recognized that other agencies and organizational units within the Executive Branch may benefit from the adoption of the SAP to accept applications for access to confidential data assets. The SAP is to be a process through which agencies, the Congressional Budget Office, State, local, and Tribal governments, researchers, and other individuals, as appropriate, may apply to access confidential data assets held by a federal statistical agency or unit for the purposes of developing evidence. With the Interagency Council on Statistical Policy (ICSP) as advisors, the entities upon whom this requirement is levied are working with the SAP Project Management Office (PMO) and with OMB to implement the SAP. The SAP Portal is to be a single web-based common application designed to collect information from individuals requesting access to confidential data assets from federal statistical agencies and units. In late 2022, the National Center for Science and Engineering Statistics (NCSES), in its role as the SAP PMO, published a 60-day Federal Register Notice (87 FR 53793) and 30-day Federal Register Notice (87 FR 66754) announcing plans to collect information through the SAP Portal. This collection request was submitted to the Office of Management and Budget as a Common Form in late 2022; the OMB control number for SAP Portal information collection is 3145-0271 and the expiration date is 12/31/2025. When an application for confidential data is approved through the SAP Portal, BTS will collect information to fulfill its data security requirements. This is a required step before providing the individual with access to confidential microdata for the purpose of evidence building. BTS’s data security agreements and other paperwork, along with the corresponding security protocols, allow BTS to maintain careful controls on confidentiality and privacy, as required by law. This collection will occur outside of the SAP Portal. On November 16, 2022, BTS published a 60-day Federal Register Notice [Vol 87, No 220, pages 68794-6] announcing plans for this collection. This submission requests approval to collect information from individuals to fulfill BTS’s data security requirements. This request is from BTS within the Department of Transportation.

Authorizing Statute(s): US Code: 44 USC 3583 Name of Law: Foundations for Evidence Policy Based Act

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 68794	11/16/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 7535	02/03/2023
Did the Agency receive public comments on this ICR? No

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Data Security Requirement for Accessing Confidential Data

ICR Summary of Burden

	Total Approved	Change Due to Agency Discretion
Annual Number of Responses	5	5
Annual Time Burden (Hours)	8	8
Annual Cost Burden (Dollars)	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Bureau of Transportation Statistics (BTS) is requiring researchers to go through the background checks to protect the sensitive data that they are seeking access to under the SAP.

Annual Cost to Federal Government: $5,031

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Clara Reschovsky 202 366-2857

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