View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
1545-0029
ICR Reference No:
202305-1545-006
Status:
Historical Active
Previous ICR Reference No:
202008-1545-005
Agency/Subagency:
TREAS/IRS
Agency Tracking No:
Title:
Employer's Quarterly Federal Tax Return
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
01/09/2024
Retrieve Notice of Action (NOA)
Date Received in OIRA:
12/27/2023
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
01/31/2027
36 Months From Approved
01/31/2024
Responses
7,128,000
0
40,361,546
Time Burden (Hours)
456,000,000
0
580,656,074
Cost Burden (Dollars)
18,910,000,000
0
0
Abstract:
Sections 6011 & 6012 of the Internal Revenue Code (IRC) require entities to prepare and file employment tax returns quarterly. These forms and related schedules are used by employers to report employee income and other compensation subject to tax as well as to report and disclosure taxes paid. Regulations section 31.6011(a)-5 explains that every employer is required to make a return for the first calendar quarter in which the employer pays wages, other than wages for agricultural labor, subject to the tax imposed by the Federal Insurance Contributions Act, and is required to make a return for each subsequent calendar quarter (whether or not wages are paid therein) until the employer has filed a final return in accordance with § 31.6011(a)–6. The return or statement shall include therein the information required by the applicable regulations or forms. This information collection request (ICR) covers the actual reporting, recordkeeping, and third-party disclosure burden associated with forms CT-1, CT-1X, CT-2, SS-8, SS-8 (PR), W-2, W-2 AS, W-2 C, W-2 GU, W-2 VI, W-3, W-3 (PR), W-3 C, W-3 C (PR), W-3 SS, 940, 940 (PR), 940 SCH A, 940 SCH A (PR), 940 SCH R, 941, 941 (PR), 941 SCH B, 941 SCH B (PR), 941 SCH D, 941 SCH R, 941 SS, 941 X, 941 X (PR), 943, 943 (PR), 943 A, 943 A (PR), 943 SCH R, 943 X, 943 X (PR), 944, 944 X, 945, 945 A, 945 X, 2032, 2678, 8027, 8027 T, 8850, 8922, 8952, and 8974, and their affiliated schedules and regulations.
Authorizing Statute(s):
US Code:
26 USC 3102
Name of Law: Deduction of tax from wages
US Code:
26 USC 3405
Name of Law: Special rules for pensions, annuities, and certain other deferred income
US Code:
26 USC 3504
Name of Law: Acts to be performed by agents
US Code:
26 USC 3101
Name of Law: Rate of tax
US Code:
26 USC 3511
Name of Law: Certified professional employer organizations
US Code:
26 USC 3111(d)
Name of Law: Rate of tax
PL:
Pub.L. 116 - 127 7001 ad 7003
Name of Law: Families First Coronavirus Response Act
US Code:
26 USC 3501
Name of Law: Collection and payment of taxes
PL:
Pub.L. 116 - 136 2301
Name of Law: Coronavirus Aid, Relief, and Economic Security (CARES) Act
Citations for New Statutory Requirements:
PL: Pub.L. 116 - 127 7001 and 7003 Name of Law: Families First Coronavirus Response Act
PL: Pub.L. 116 - 136 2301 Name of Law: Coronavirus Aid, Relief, and Economic Security (CARES) Act
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
88 FR 47555
07/24/2023
30-day Notice:
Federal Register Citation:
Citation Date:
88 FR 89500
12/27/2023
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
1
IC Title
Form No.
Form Name
Advance Payment of Employer Credits Due to COVID-19
7200, 7200(sp)
Advance Payment of Employer Credits Due to COVID-19
,
Anticipo de Pago de Créditos del Empleador Debido al COVID-19
Anexo B, (Forma 941-PR) - Registro de la Obligacion Contributiva para los Despositantes de Itinerario Bisemanual
941-PR SCH B
Registro de la Obligación Contributiva para los Depositantes de Itinerario Bisemanal
Employer's Quarterly Federal Tax Return
CT-1, SS-8 PR, W-2, W-2 AS, W-2 GU, CT-1X, W-2 VI, W-2C, W-3 PR, W-3 , 940 PR SCH R, 940, 941 , W-3 C, 940 SCH A, W-3 C PR, W-3 SS, 940-PR SCH A , 940 SCH R, 941 PR , CT-2, SS-8, 941 SCH B, 941 SCH B (PR), 941 SCH D, 941 SCH R, 941 SS, 941 X, 943, 943 A, 943 SCH R, 943 X, 943-X PR, 944, 945, 945-A, 945-X, 2032, 2678, 8027, 8027-T, 8453-EMP, 8879-EMP, 8922, 8952, 8974, 944-X, 940-PR, 941-PR, 943-PR, 943-A-PR, 941-X-PR, 8850
Employer's Annual Railroad Retirement Tax Return
,
Adjusted Employer’s Annual Railroad Retirement Tax Return or Claim for Refund
,
Employee Representative's Quarterly Railroad Tax Return
,
Request for Determination of Worker Status for Purposes of Federal Employment Taxes,
,
Determinación del Estado de Empleo de un Trabajador para Propósitos de las Contribuciones Federales Sobre el Empleo
,
Wage and Tax Statement
,
American Samoa Wage and Tax Statement
,
Guam Wage and Tax Statement
,
U.S. Virgin Islands Wage and Tax Statement
,
Transmittal of Corrected Wage and Tax Statements
,
Transmittal of Wage and Tax Statements
,
Informe de Comprobantes de Retención Transmittal of Withholding Statements
,
Transmittal of Corrected Wage and Tax Statements
,
Transmision de Comprobantes de Retencion Corregidos
,
Transmittal of Wage and Tax Statements
,
Multi-State Employer and Credit Reduction Information
,
Multi-State Employer and Credit Reduction Information (Puerto Rico)
,
Allocation Schedule for Aggregate Form 940 Filers
,
Employer's Annual Federal Unemployment (FUTA) Tax Return - Puerto Rico
,
Employer's Annual Federal Unemployment (FUTA) Tax Return
,
Employer's Quarterly Federal Tax Return
,
Employer's Quarterly Federal Tax
,
Report of Tax Liability for Semiweekly Schedule Depositors
,
Supplemental Record of Federal Tax Liability (Puerto Rican Version)
,
Report of Discrepancies Caused by Acquisitions, Statutory Mergers, or Consolidations
,
Allocation Schedule for Aggregrate Form 941 Filers
,
Employer's QUARTERLY Federal Tax Return (American Samoa, Guam, the Commonwealth of Northern Mariana Islands, and the U.S. Virgin Islands)
,
Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund
,
Employer's Annual Tax Return for Agricultural Employees
,
Agricultural Employer's Record of Federal Tax Liability
,
Allocation Schedule for Aggregate Form 943 Filers
,
Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund
,
Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund
,
Employer's ANNUAL Federal Tax Return
,
Annual Return of Withheld Federal Income Tax
,
Annual Record of Federal Tax Liability
,
Adjusted ANNUAL Return of Withheld Federal Income Tax or Claim for Refund
,
Contract Coverage Under Title II of the Social Security Act
,
Employer/Payer Appointment of Agent
,
Employer's Annual Information Return of Tip Income and Allocated Tips
,
Transmittal of Employer's Annual Information Return of Tip Income and Allocated Tips
,
Employment Tax Declaration for an IRS e-file Return
,
IRS e-file Signature Authorization for Forms 940, 940-PR, 941, 941-PR, 941-SS, 943, 943-PR, 944, and 945
,
Third-Party Sick Pay Recap
,
Application for Voluntary Classification Settlement Program (VCSP)
,
Qualified Small Business Payroll Tax Credit for Increasing Research Activities
,
Adjusted Employer's Annual Federal Tax Return or Claim for Refund
,
Employer's Annual Federal Unemployment (FUTA) Tax Return (Puerto Rico Version)
,
Employer's Quarterly Federal Tax Return (Puerto Rico Version)
,
Employer's Annual Federal Tax Return for Agricultural Employees (Puerto Rico Version)
,
Agricultural Employer's Record of Federal Tax Liability (Puerto Rico Version)
,
Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Puerto Rico Version)
,
Pre-Screening Notice and Certification Request for the Work Opportunity Credit
Form 8974 Qualified Small Business Payroll Tax Credit for Increasing Research Activities
8974
Qualified Small Business Payroll Tax Credit for Increasing Research Activities
Form 941-PR - Planilla para la Declaracion Federal TRIMESTRAL del Patrono
941 (PR)
Planilla para la Declaracion Federal TRIMESTRAL del Patrono
Form 941-SS - Employer's Quarterly Federal Tax Return; American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands
941-SS
Employer's Quarterly Federal Tax Return (American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S Virgin Islands)
Form 941-V (PR) (Preprinted) - Payment Voucher
941 V (PR)
Payment voucher
Form 941-V (PR) - Payment voucher (OTC)
941 V (PR)
Comprobante de Pago ( voucher )
Form 941-V - Payment voucher
941 V
Payment voucher
Form 941-X (PR) - Ajuste a la Declaracion Federal TRIMESTRAL del Patrono o Reclamo de Reembolso
941-X PR
Ajuste a la Declaración Federal TRIMESTRAL del Patrono o Reclamación de Reembolso
Form 941-X - Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund
941-X
Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund
Form 941SS -V - Payment Voucher (OTC)
941 SS V
Payment voucher
Form 941SS -V -(Preprinted)
941 SS V
Payment Voucher
Forms 941, Employer's Quarterly Federal Tax Return; American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands
941
Employer's Quarterly Federal Tax Return
Schedule B (Form 941) - Report of Tax Liability for Semiweekly Schedule Depositors
941 Schedule B
Report of Tax Liability for Semiweekly Schedule Depositors
Schedule D (Form 941) - Report for Discrepancies Caused by Acquisitions, Statutory Mergers, or Consolidations
941 Sch d
Report of Discrepancies Caused by Acquisitions, Statutory Mergers, or
Schedule R (Form 941) - Allocation for Aggregate Form 941 Filers
941 (Sch R)
Allocation Schedule for Aggregate Form 941 Filers
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
7,128,000
40,361,546
0
-40,361,546
7,128,000
0
Annual Time Burden (Hours)
456,000,000
580,656,074
0
-580,656,074
456,000,000
0
Annual Cost Burden (Dollars)
18,910,000,000
0
0
0
18,910,000,000
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
Yes
Burden Reduction Due to:
Miscellaneous Actions
Short Statement:
The burden estimation methodology for employment tax is being transitioned from the legacy ADL model to the Taxpayer Burden Model. The changes result in a burden hour estimate of 456,000,000 hours, a decrease in total estimated time burden of 492,967,465 hours. The newly reported total out-of-pocket costs is $18,910,000,000 and total monetized burden is $33,540,000,000. The change related to the transition of the burden estimate from the legacy Arthur D. Little Model methodology to the RAAS Taxpayer Burden Model, is a one-time change. In addition, changes are being made to the form to be current with enacted legislation.
Annual Cost to Federal Government:
$10,116,379
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
Yes
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
Yes
Agency Contact:
Shameeka Brown 240 613-5750
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
12/27/2023
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