View Information Collection Request (ICR) Package

OMB Control No: 0960-0807	ICR Reference No: 202309-0960-002
Status: Historical Active	Previous ICR Reference No: 202003-0960-004
Agency/Subagency: SSA	Agency Tracking No:
Title: Authorization for the Social Security Administration to Obtain Wage and Employment Information from Payroll Data Providers
Type of Information Collection: Revision of a currently approved collection	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/31/2024
	Date Received in OIRA: 10/06/2023
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2027	36 Months From Approved	01/31/2024
Responses	995,400	0	4,110,786
Time Burden (Hours)	422,553	0	147,026
Cost Burden (Dollars)	0	0	0

Abstract: Section 824 of the Bipartisan Budget Act (BBA) of 2015, Public Law 114-74, authorizes SSA to enter into information exchanges with payroll data providers for the purposes of improving program administration and preventing improper payments in the SSDI and SSI programs. SSA uses Form SSA-8240, Authorization for the Social Security Administration to Obtain Wage and Employment Information from Payroll Data Providers, to secure the authorization needed from the relevant members of the public to obtain their wage and employment information from payroll data providers. Ultimately, SSA uses this wage and employment information to help determine program eligibility and payment amounts. The public can complete Form SSA-8240 using the following modalities: a paper form; the Internet; and an in-office or telephone interview, during which an SSA employee documents the wage and employment information authorization information on one of SSA’s internal systems (the Modernized Claims System (MCS); the SSI Claims System; eWork; or iMain). The individual’s authorization will remain effective until one of the following four events occurs: (1) SSA makes a final adverse decision on the application for benefits, and the applicant has filed no other claims or appeals under the Title for which SSA obtained the authorization; (2) the individual’s eligibility for payments ends, and the individual has not filed other claims or appeals under the Title for which SSA obtained the authorization; (3) the individual revokes the authorization verbally or in writing; or (4) the deeming relationship ends (for SSI purposes only). SSA requests authorization on an as-needed basis as part of the following processes: (a) SSDI and SSI initial claims; (b) SSI redeterminations; and (c) SSDI Work Continuing Disability Reviews. The respondents are individuals who file for, or are currently receiving, SSDI or SSI payments, and any person whose income and resources SSA counts when determining an individual’s SSI eligibility or payment amount.

Authorizing Statute(s): PL: Pub.L. 114 - 74 824 Name of Law: Bipartisan Budget Act

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 35990	06/01/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 62139	09/08/2023
Did the Agency receive public comments on this ICR? No

Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Internet (BBA 824)
SSA-8240 (Paper Version)	SSA-8240
Title II & Title XVI Electronic (MCS MSSICS, iClaim, and eWork)

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to Adjustment in Estimate
Annual Number of Responses	995,400	4,110,786	-3,115,386
Annual Time Burden (Hours)	422,553	147,026	275,527
Annual Cost Burden (Dollars)	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2020, the burden was 147,026 hours. However, we are currently reporting a burden of 62,270 hours. This decrease stems primarily from a correction to the number of responses. We believe our last renewal reflected inflated annual responses that reflected the total number of active authorization forms we had on file rather than the number of new forms completed each year. The current burden report reflects our best estimate of the number of responses based on management information data from fiscal year 2022 as well as an increase in the estimated time it takes to complete the collection. Although the number of responses changed, SSA did not take any actions to cause this change. We made the correction to the average burden per response per our current management information data; from public responses on how long it takes to gather information for this collection; and based on our estimate for the psychological costs and learning costs on the public. Although we expanded our use of the authorization collected in this form to non-automated contacts with payroll data providers, we do not believe the change in burden estimates is attributed to that additional use because those individuals affected by the change are already using the form to provide authorization, and we did not add new categories of applicants or beneficiaries. Note: The total burden reflected in ROCIS is 178,400, while the burden cited in #12 of the Supporting Statement is 62,270. This discrepancy is because the ROCIS burden reflects the following components: field office waiting time + teleservice waiting time + learning costs. In contrast, the chart in #12 of the Supporting Statement reflects actual burden.

Annual Cost to Federal Government: $2,810,405

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Faye Lipsky 410 965-8783 faye.lipsky@ssa.gov

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