View Information Collection Request (ICR) Package

OMB Control No: 2126-0009	ICR Reference No: 202311-2126-002
Status: Active	Previous ICR Reference No: 202007-2126-003
Agency/Subagency: DOT/FMCSA	Agency Tracking No:
Title: Accident Recordkeeping Requirements
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/18/2024
	Date Received in OIRA: 12/18/2023
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2027	36 Months From Approved	03/31/2024
Responses	162,533	0	184,749
Time Burden (Hours)	48,760	0	55,425
Cost Burden (Dollars)	93,944	0	106,785

Abstract: This is a request for an extension of a previously approved ICR where the collection of information is mandatory. 49 CFR 390.15 requires interstate motor carriers to maintain for recordkeeping, an "Accident Register" consisting of all accidents (interstate and intrastate) involving their commercial motor vehicles. The frequency of the collection of information is when an accident occurs. This extension request decreases FMCSA’s burden hours estimate based on a decrease in the number of reportable crashes in 2020-2022. Carriers must make all these records available to authorized representatives or special agents of FMCSA upon request. These records are used by the FMCSA to assess the effectiveness of motor carriers' safety management controls. When conducting a compliance review of a motor carrier at its place of business, FMCSA investigators may examine the motor carrier’s accident register. This information can be valuable in assessing the safety performance of the motor carrier. For instance, it may reveal accidents that, for various reasons, were not reported to the FMCSA by the State, and thus are not part of FMCSA’s record of the motor carrier’s accident history. The information may corroborate other evidence or assist the FMCSA investigator in establishing a violation of a Federal Motor Carrier Safety Regulation. For example, data entered in the Accident Register may conflict with information contained in other documents, such as the record of duty status, or logbook, of a CMV driver, and point to illegal falsification of the RODS by the driver, the motor carrier, or both. Pursuant to section 390.15(b)(1), a motor carrier must obtain, at a minimum, the following information about each CMV accident for 3 years from the date of the accident: (i) date of accident, (ii) city or town in which or most near where the accident occurred and the State where the accident occurred, (iii) driver name, (iv) number of injuries, (v) number of fatalities, and (vi) whether hazardous materials, other than fuel spilled from the fuel tanks of the motor vehicle, were released. In addition, section 390.15(b)(2) requires that “copies of all accident reports required by State or other governmental entities or insurers” be included in the Accident Register. The FMCSA does not prescribe a specific form for Accident Register information. An “entry” on the Accident Register is defined for purposes of this estimate as the entry of all the information about a single accident that is required by Section 390.15.

Authorizing Statute(s): US Code: 49 USC 31132 Name of Law: Definitions

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 53579	08/08/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 86723	12/14/2023
Did the Agency receive public comments on this ICR? Yes

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Accident Recordkeeping Requirements

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to Adjustment in Estimate
Annual Number of Responses	162,533	184,749	-22,216
Annual Time Burden (Hours)	48,760	55,425	-6,665
Annual Cost Burden (Dollars)	93,944	106,785	-12,841

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The currently approved number of annual respondents is 89,270. The Agency increases the number of annual respondents per year to 93,280. This estimate is based on the average of all interstate and intrastate motor carriers associated with crashes reported in MCMIS for each calendar year from 2020 through 2022. The currently approved burden is 55,425 burden hours. The Agency decreases its estimate to 48,760 hours. The text of section 390.15(b) is unchanged; the decrease in burden hours does not reflect changes in the requirements for accident recordkeeping. The adjustment in annual burden hours is due to a revised estimate of the number of reportable crashes from 184,749 to 162,533 per year, using interstate and intrastate DOT-reportable motor carrier crash records in MCMIS for calendar years 2020 through 2022.

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Thomas Yager 202 366-9131 tom.yager@dot.gov

View ICR - OIRA Conclusion