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OMB Control No: 2125-0694	ICR Reference No: 202412-2125-003
Status: Active	Previous ICR Reference No:
Agency/Subagency: DOT/FHWA	Agency Tracking No:
Title: 500-Series Data Reporting Guidebook
Type of Information Collection: Existing collection in use without an OMB Control Number	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/19/2025
	Date Received in OIRA: 12/30/2024
Terms of Clearance: In accordance with 5 CFR 1320, this information collection is approved

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2028	36 Months From Approved
Responses	614	0	0
Time Burden (Hours)	29,547	0	0
Cost Burden (Dollars)	0	0	0

Abstract: The FHWA needs specific data to meet its responsibilities to Congress and the pubic including “information required for: preparing proposed legislation and reports to Congress; evaluating the extent, performance, condition, and use of the Nation’s transportation systems; analyzing existing and proposed Federal-aid funding methods and levels and the assignment of user-cost responsibility; maintaining a critical information base on fuel availability, use, and revenues generated; and calculating apportionment factors” (23 CFR. §420.105(b)). The FHWA recognized that many State planners and analysts who complete reporting forms are responsible for several reporting areas and need to understand how the different reports interrelate, why certain forms require reconciliation, and how to reconcile these forms. A broad understanding of the national reporting system is also needed to ensure effective coordination between State and local agencies involved in compiling highway statistics. The forms and instructions in this 500-Series Data Reporting Guidebook are designed to address this data collection need. For the various FHWA reporting forms, data is collected from several State agencies and departments, and from many local units of government. It is recommended that a central location within a State’s DOT be charged with ensuring the consistency, accuracy, and comprehensiveness of the data by coordinating the State’s data reporting efforts. The planning division of the State DOT often assumes the role of clearinghouse for highway statistics on a statewide basis to serve its own data needs and those of the Governor, State legislature, and other State agencies. The FHWA suggests that the unit responsible for coordinating highway-related data within the State also be responsible for coordinating data reporting to FHWA.

Authorizing Statute(s): US Code: 23 USC 307(a) Name of Law: Research and Planning
   US Code: 23 USC 420.105(b) Name of Law: What is the FHWA's policy on use of FHWA planning and research funds?
   US Code: 23 USC 420.105(a) Name of Law: What is the FHWA's policy on use of FHWA planning and research funds?

Citations for New Statutory Requirements: None

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 77222	09/20/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 106728	12/30/2024
Did the Agency receive public comments on this ICR? Yes

ICR Summary of Burden

	Total Approved	Change Due to Agency Discretion
Annual Number of Responses	614	614
Annual Time Burden (Hours)	29,547	29,547
Annual Cost Burden (Dollars)	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection request operating without an OMB control number.

Annual Cost to Federal Government: $747,273

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Kasandre Reeves 564 544-0350 kasandre.reeves@dot.gov

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