View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
2126-0004
ICR Reference No:
202502-2126-003
Status:
Active
Previous ICR Reference No:
202202-2126-007
Agency/Subagency:
DOT/FMCSA
Agency Tracking No:
Title:
Driver Qualification Files
Type of Information Collection:
Extension without change of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved with change
Conclusion Date:
08/13/2025
Retrieve Notice of Action (NOA)
Date Received in OIRA:
04/15/2025
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
08/31/2028
36 Months From Approved
08/31/2025
Responses
115,857,000
0
113,961,000
Time Burden (Hours)
14,150,000
0
14,222,500
Cost Burden (Dollars)
245,500,000
0
176,000,000
Abstract:
This is a request to renew a currently approved information collection, OMB No. 2126-0004, “Driver Qualification Files.” This ICR estimates the burden commercial motor vehicle (CMV) drivers and motor carriers incur to comply with the mandatory reporting and recordkeeping tasks required for motor carriers to maintain driver qualification (DQ) files. FMCSA’s authority to require carriers to maintain DQ files is in 49 U.S.C. 504, 31133, 31136, and 31502; 49 CFR 391.51; and 49 CFR 1.87. A motor carrier is required to maintain specified information in a DQ file for each CMV driver it employs. The purpose of the information is to document the driver’s qualifications to operate a CMV. DQ files assist the motor carrier in assessing the safety risk of hiring an individual to drive a CMV. The DQ file documents that a driver: (1) is physically qualified to operate a CMV, (2) has the experience and training to safely operate the type of CMV he or she is assigned to drive, (3) has the appropriate driver’s license, (4) has not been disqualified from operating a CMV, and (5) has a history of avoiding high-risk behavior. The annual burden associated with this information collection consists of the Driver Hiring Process (IC-1), the Annual Review of Driver Qualifications (IC-2), the Limited Exemptions from Driver Qualification Documentation (IC-3), and the Driver Review and Rebuttal of Safety Performance History (IC-4). The DQ file assists Federal and State safety investigators in determining that motor carriers are weighing these factors in deciding who may drive CMVs on their behalf. Motor carriers collect and maintain part 391 information, and FMCSA does not require that information to be submitted to the Agency. A motor carrier must make the part 391 information available when an FMCSA or State investigator conducts an on-site review at the motor carrier’s place of business or terminal. The ICR is a renewal of a currently approved ICR. This renewal increases estimates of labor and non-wage costs and slightly decreases the estimated burden hours. These changes are caused by driver population growth and increased driver turnover rates.
Authorizing Statute(s):
US Code:
49 USC 31502
Name of Law: Requirements for qualification, hours of service, safety, and equipment standards
US Code:
49 USC 504
Name of Law: Reports and records
US Code:
49 USC 31133
Name of Law: General powers of the Secretary of Transportation
US Code:
49 USC 31136
Name of Law: United States Government regulations
PL:
Pub.L. 98 - 554 98 Stat 2834
Name of Law: Motor Carrier Safety Act of 1984
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
89 FR 104604
12/23/2024
30-day Notice:
Federal Register Citation:
Citation Date:
90 FR 15782
04/15/2025
Did the Agency receive public comments on this ICR?
No
Number of Information Collection (IC) in this ICR:
13
IC Title
Form No.
Form Name
IC-1.3 Hiring Carrier Requests Applicant's MVR from SDLAs
IC-2. Employer Annual MVR Request to Licensing Authorities and Filing MVR in Driver Qualification File
IC-3.2 Motor Carrier Files Multiple Employer Driver Data
IC-4.1 Hiring Carrier Provides Notification to Drivers of Right to Review Safety Performance History
IC-4.2 Hiring Carrier Provides Prior Employer Safety History to Applicant
IC-1.1 Driver Prepares and Submits Employment Application
IC-1.2 Motor Carrier Files Employment Application in Driver Qualifications File
IC-1.4 Hiring Motor Carrier Requests Safety Performance History from Applicant's Prior Employers
IC-1.5 Prior FMCSA-Regulated Carrier Response to Request for Safety Performance History
IC-3.1 Reporting and Recordkeeping for Multiple Employer Drivers Information
IC-3.3 Regular Employer Provides Certification of Driver Qualifications
IC-3.4 Second Employer Requests Certification of Driver Qualifications and Files Certificate
IC-4.3 Driver Prepares and Submits Rebuttal to Previous Employer
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
115,857,000
113,961,000
0
0
1,896,000
0
Annual Time Burden (Hours)
14,150,000
14,222,500
0
0
-72,500
0
Annual Cost Burden (Dollars)
245,500,000
176,000,000
0
0
69,500,000
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The total cost of this ICR is estimated at $710.69 million, which consists of $464.69 million of labor costs and $246 million in fees to request MVRs from licensing authorities. The approved ICR cost was estimated at $602.16 million, which consists of $426.16 million of labor costs and $176 million of fees for requests for MVRs. The increase in labor-related costs is estimated at $38.53 million. This increase in the cost to motor carriers is caused by driver population growth and increased driver turnover rates.
Annual Cost to Federal Government:
$0
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Pearlie Robinson 202 366-4325 pearlie.robinson@dot.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
04/15/2025
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