View Information Collection Request (ICR) Package
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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0925-0299
ICR Reference No:
202503-0925-001
Status:
Active
Previous ICR Reference No:
202404-0925-002
Agency/Subagency:
HHS/NIH
Agency Tracking No:
19980
Title:
NIH Office of Intramural Training & Education Application (OD)
Type of Information Collection:
No material or nonsubstantive change to a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
05/20/2025
Retrieve Notice of Action (NOA)
Date Received in OIRA:
05/14/2025
Terms of Clearance:
This ICR Change to comply with EO 14168 (Defending Women From Gender Ideology Extremism and Restoring Biological Truth to the Federal Government) has been approved.
Inventory as of this Action
Requested
Previously Approved
Expiration Date
03/31/2027
03/31/2027
03/31/2027
Responses
47,085
0
47,085
Time Burden (Hours)
12,824
0
12,824
Cost Burden (Dollars)
0
0
0
Abstract:
The Office of Intramural Training & Education (OITE) administers a variety of programs and initiatives to recruit pre-college through post-doctoral educational level individuals into the National Institutes of Health Intramural Research Program (NIH-IRP) to facilitate their development into future biomedical scientists and to track the placement of former trainees after completion of their training program. Selection of participants in the NIH Intramural Research Program for a series of online collection forms for prospective and current trainees. The collection forms are either open year-round or have specific time periods for submissions. The OITE advertises the collection periods within the website https://www.training.nih.gov. This revision is designed to address collection changes related to a new application software, government requirement for electronic collections, surveys designed to assess the composition of the NIH trainee community, and survey to obtain details about research group conflicts.
Authorizing Statute(s):
US Code:
42 USC Sect. 241 and 282(b)(13)
Name of Law: Public Health Service Act
Citations for New Statutory Requirements:
US Code: 42 USC sections 241 and 282(b)(13) Name of Law: Public Health Service Act
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
88 FR 75007
11/01/2023
30-day Notice:
Federal Register Citation:
Citation Date:
89 FR 11309
02/14/2024
Did the Agency receive public comments on this ICR?
Yes
Number of Information Collection (IC) in this ICR:
14
IC Title
Form No.
Form Name
Event Registrations
1
Registration
GPP - Award Certificate
1
Award Certificate
GPP - Interview Experience Survey
1
Survey
MyOITE - User Accounts (NIH-only)
1
User Accounts
NIH-AC - Reference Letters
1
Letters
NIH-AC Application
1
Application
NIH-AC Exceptional Financial Need (EFN)
1
Financial Need
Trainee - Climate Feedback
1
Survey
Trainee - Exit Survey
1
Survey
Trainee - Onboarding Survey
1
Survey
UGSP - Contract
1
Survey
UGSP - Deferment Form
1
Deferment Form
UGSP - Evaluation of Scholar PayBack
1
Survey
UGSP - Interview Experience Survey
1
Interview Experience
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
47,085
47,085
0
0
0
0
Annual Time Burden (Hours)
12,824
12,824
0
0
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
No
Burden Increase Due to:
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The OITE currently uses OMB Number 0925-0299 to cover the collection of information for the various training programs and special events of the NIH Intramural Research Program. Over the last three years, program changes have resulted in a modification of the estimated burden hours, detailed below. Modifications increasing respondent burden: • universal application template yields higher time estimates for registrations vs. applications • over-estimates on the number of submissions • increased services for NIH and non-NIH trainees, students, and personnel • new surveys to assess the NIH trainee population composition • new survey to assess an NIH trainee’s research climate • include registrations for previously OMB Fast Track registrations Modifications decreasing respondent burden: • import personal profile to specific program applications • suspension of a few training programs • estimate application counts based on the number of submitted forms rather than started forms • modification of data collection for alumni database • exclude registrations for NIH-only events
Annual Cost to Federal Government:
$760,722
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
Yes
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Mikia Currie 3014350941
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
05/14/2025
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