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Please note that the OMB number and expiration date may not have been determined when this Information Collection Request and associated Information Collection forms were submitted to OMB. The approved OMB number and expiration date may be found by clicking on the Notice of Action link below.
View ICR - OIRA Conclusion
OMB Control No:
0970-0166
ICR Reference No:
202507-0970-004
Status:
Active
Previous ICR Reference No:
202209-0970-012
Agency/Subagency:
HHS/ACF
Agency Tracking No:
OCSE
Title:
National Directory of New Hires
Type of Information Collection:
Revision of a currently approved collection
Common Form ICR:
No
Type of Review Request:
Regular
OIRA Conclusion Action:
Approved without change
Conclusion Date:
08/18/2025
Retrieve Notice of Action (NOA)
Date Received in OIRA:
07/10/2025
Terms of Clearance:
Inventory as of this Action
Requested
Previously Approved
Expiration Date
08/31/2028
36 Months From Approved
08/31/2025
Responses
97,143,540
0
76,982,045
Time Burden (Hours)
393,482
0
311,207
Cost Burden (Dollars)
0
0
0
Abstract:
The National Directory of New Hires (NDNH) is a federally mandated national repository of employment, unemployment insurance, and quarterly wage information submitted by state directories of new hires (SDNH), state workforce agencies (SWA), and federal employers. Collecting NDNH information is necessary to fulfill the federal child support enforcement requirements and to help congressionally authorized state and federal agencies administer certain benefit programs. The U.S. Department of Health and Human Services (HHS), Office of Child Support Enforcement (OCSE) operates the NDNH under 42 U.S.C. § 653(i)(1). The information collection activities pertaining to the NDNH are authorized by: 1) 42 U.S.C. § 653a(b)(2)(A), which requires employers to report all newly hired employees to the SDNH within 20 days after hiring; 2) 42 U.S.C. § 653a(e), which requires states to enter the new hire information into the SDNH within five days of receipt from the employer; 3) 42 U.S.C. § 653a(g)(2)(A), which requires the SDNH to transmit the new hire information to the NDNH within three business days of the data being entered in the SDNH; 4) 26 U.S.C. § 3304(a)(16)(B) and 42 U.S.C. § 503(h)(1)(A), which require state unemployment compensation agencies to report wage and claim information to the NDNH; 5) 42 U.S.C. § 653a(g)(2)(B), which requires the SDNH to report wages and other compensation to the NDNH quarterly; 6) 42 U.S.C. § 653a(b)(1)(C) and 42 U.S.C. § 653a(b)(2)(A), which require federal employers to report all newly hired employees to the NDNH within 20 days after hiring; 7) 42 U.S.C. § 653(n), which requires federal agencies to submit quarterly wages paid to employees during the previous quarter to the NDNH, except for those employees performing intelligence or counterintelligence functions, if the head of the agency determines that such report would endanger the employee or compromise an investigation or intelligence mission; and (8) 42 U.S.C 653a(b)(1)(B), which requires multistate employers to notify the HHS Secretary about the state it designates for submissions. This request is for a revision to the currently approved information collection. Please see A.15 of Supporting Statement A for an explanation about the changes.
Authorizing Statute(s):
US Code:
42 USC 653
Name of Law: Federal Parent Locator Service
US Code:
26 USC 3304(a)(16)(B)
Name of Law: Approval of State laws
US Code:
42 USC 503(h)(1)(A)
Name of Law: Federal Unemployment Tax Act
Citations for New Statutory Requirements:
None
Associated Rulemaking Information
RIN:
Stage of Rulemaking:
Federal Register Citation:
Date:
Not associated with rulemaking
Federal Register Notices & Comments
60-day Notice:
Federal Register Citation:
Citation Date:
90 FR 18982
05/05/2025
30-day Notice:
Federal Register Citation:
Citation Date:
90 FR 30233
07/09/2025
Did the Agency receive public comments on this ICR?
Yes
Number of Information Collection (IC) in this ICR:
5
IC Title
Form No.
Form Name
Multistate Employer Registration Form
1
Multistate Employer Registration Form
New Hire: Employer Reporting Manually
1
New Hire Input Record Specifications
New Hire: Employers Reporting Electronically
1
New Hire Record Layout
New Hire: States
1
New Hire Record Layout
QW and UI: States
1
Quarterly Wage Record & Unemployment Insurance Record Layout
ICR Summary of Burden
Total Approved
Previously Approved
Change Due to New Statute
Change Due to Agency Discretion
Change Due to Adjustment in Estimate
Change Due to Potential Violation of the PRA
Annual Number of Responses
97,143,540
76,982,045
0
20,161,495
0
0
Annual Time Burden (Hours)
393,482
311,207
0
82,275
0
0
Annual Cost Burden (Dollars)
0
0
0
0
0
0
Burden increases because of Program Change due to Agency Discretion:
Yes
Burden Increase Due to:
Miscellaneous Actions
Burden decreases because of Program Change due to Agency Discretion:
No
Burden Reduction Due to:
Short Statement:
The estimated new hires manually reported by employers increased since the previous approval while the number of new hires electronically reported decreased; however, total new hires reported by employers increased by approximately 256,698. State workforce agencies submissions increased since the previous approval, but the number of quarterly wage and unemployment insurance responses per respondent did not change. The average annual number of new MSER forms increased since the previous approval. The adjustments to the responses constitute program changes and resulted in a net increase to the total burden. The overall respondent burden changes resulted in an increase to the estimated annual burden hours. The burden costs increased as a result of wage increases. The NDNH record specifications underwent changes to remove the unconventional date format to a standard format. The MSER form underwent formatting changes and minor edits, including removing the address for users to send hard copy forms via the U.S. Postal Service.
Annual Cost to Federal Government:
$9,500,000
Does this IC contain surveys, censuses, or employ statistical methods?
No
Does this ICR request any personally identifiable information (see
OMB Circular No. A-130
for an explanation of this term)? Please consult with your agency's privacy program when making this determination.
Yes
Does this ICR include a form that requires a Privacy Act Statement (see
5 U.S.C. §552a(e)(3)
)? Please consult with your agency's privacy program when making this determination.
No
Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]?
No
Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]?
No
Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)?
No
Is this ICR related to the Pandemic Response?
No
Agency Contact:
Molly Buck 202 205-4724 mary.buck@acf.hhs.gov
Common Form ICR:
No
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.
(i) It uses effective and efficient statistical survey methodology (if applicable); and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
Certification Date:
07/10/2025
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