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SSA RIN: 0960-AH82 Publication ID: Fall 2015 
Title: Anti-Harassment and Hostile Work Environment Case Tracking and Records System Revised 
Abstract:

We are adding an exemption to the listed SSA System of Records for a Harassment Allegation Case Tracking and Management Information System.

 
Agency: Social Security Administration(SSA)  Priority: Other Significant 
RIN Status: Previously published in the Unified Agenda Agenda Stage of Rulemaking: Proposed Rule Stage 
Major: Undetermined  Unfunded Mandates: No 
CFR Citation: Not Yet Determined     (To search for a specific CFR, visit the Code of Federal Regulations.)
Legal Authority: 5 U.S.C. 552a(k)(2)   
Legal Deadline:  None

Statement of Need:

We are required to amend our Code of Federal Regulations (CFR) when a new system of records is instituted within the agency that exempts certain records from disclosure.  Here, we are creating a new system of records and an exemption to disclosure of some of those records, necessitating a new system of records disclosure in our CFR.

Summary of the Legal Basis:

In accordance with the Privacy Act (5 U.S.C. 552a) we are issuing public notice of our intent to establish a new system of records.

Alternatives:

There is no alternative.  Failure to amend our CFR, while using a new system of records, would be contrary to the statutory authority and intent of 5 U.S.C. 552.

Anticipated Costs and Benefits:

Undetermined at this time.  We stand to benefit by tracking anti-harassment claims by our employees, and through this tracking system accurately determine the outcomes for these claims.

Risks:

Failure to implement the new system of records and correlated exemption in our CFR would prevent the institution of the new system, thereby causing the agency to be out of compliance with EEOC guidelines.
Timetable:
Action Date FR Cite
NPRM  11/00/2015 
Regulatory Flexibility Analysis Required: No  Government Levels Affected: None 
Small Entities Affected: No  Federalism: No 
Included in the Regulatory Plan: Yes 
Public Comment URL: www.regulations.gov  
RIN Data Printed in the FR: No 
Agency Contact:
Pamela J. Carcirieri
Division Director
Social Security Administration
Office of the General Counsel, Office of Privacy and Disclosure, 6401 Security Boulevard,
Baltimore, MD 21235-6401
Phone:410 965-0355
Email: pamela.carcirieri@ssa.gov

William P. Gibson
Social Insurance Specialist, Regulations Writer
Social Security Administration
Office of Regulations and Reports Clearance, 6401 Security Boulevard,
Baltimore, MD 21235-6401
Phone:410 966-9039
Email: william.gibson@ssa.gov