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NARA RIN: 3095-AB99 Publication ID: Spring 2020 
Title: Federal Records Management: Digitizing Permanent Records and Reviewing Records Schedules 
Abstract:

We are updating our electronic records management regulation to account for changes to 44 U.S.C. 3302, which require NARA to issue standards for digital reproductions of records with an eye toward allowing agencies to then dispose of the original source records. This rulemaking focuses on records scheduled as permanently valuable and appropriate for preservation in the National Archives of the United States. These records do not have a disposal date established in a records schedule and are permanently retained. Agencies have begun major digitization projects and will be doing more in the future. Under the statutory provisions in 44. U.S.C. 3302, agencies may not dispose of original source records due to having digitized them (without a disposal authority date established in a records schedule), unless they have digitized the records according to standards established by NARA. This rulemaking establishes those standards for permanent records so that agencies may digitize and dispose of the source records.  A previous rulemaking established standards for temporary records in spring 2019 (36 CFR 1236, subpart D).

In addition, we are updating our regulation on scheduling Federal records (36 CFR 1225) to incorporate more regular review and assessment of records. These changes will likely include a requirement for agencies to periodically review established records schedules to ensure they remain viable and up-to-date.

 
Agency: National Archives and Records Administration(NARA)  Priority: Substantive, Nonsignificant 
RIN Status: Previously published in the Unified Agenda Agenda Stage of Rulemaking: Proposed Rule Stage 
Major: No  Unfunded Mandates: No 
EO 13771 Designation: Fully or Partially Exempt 
CFR Citation: 36 CFR 1236    36 CFR 1225   
Legal Authority: 44 U.S.C. 2904    44 U.S.C. 3101    44 U.S.C. 3102    44 U.S.C. 3301    44 U.S.C. 3312   
Legal Deadline:  None
Timetable:
Action Date FR Cite
Proposed Rule  06/00/2020 
Regulatory Flexibility Analysis Required: No  Government Levels Affected: Federal 
Small Entities Affected: No  Federalism: No 
Included in the Regulatory Plan: No 
RIN Data Printed in the FR: No 
Related RINs: Related to 3095-AB98 
Agency Contact:
Kimberly Keravuori
Regulations Program Manager
National Archives and Records Administration
8601 Adelphi Road, Suite 4100 (SP),
College Park, MD 20740
Phone:301 837-3151
Email: kimberly.keravuori@nara.gov