View Information Collection Request (ICR) Package

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View ICR - OIRA Conclusion

OMB Control No: 0970-0554	ICR Reference No: 202308-0970-009
Status: Historical Active	Previous ICR Reference No: 202308-0970-004
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR
Title: Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR: No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 08/31/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 08/30/2023
Terms of Clearance: Changes are generally considered substantive if the agency adds or deletes core questions, changes the scope of inquiry or the population actually or potentially subject to inquiry, revises the method of collection or the procedure for sample selection, reinterprets compliance directives or other policy guidance, or meaningfully alters any aspect of the collection of information from that previously approved by OMB. OMB approves this change given the exigent circumstances and contingent on the understanding that changes of this scale may be and are usually considered substantive. An exception may apply for changes related to web-based or similar applications where an already approved form is not altered but is simply converted to a web-based or application format that collects the same information.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2026	06/30/2026	06/30/2026
Responses	15,574,965	0	15,449,205
Time Burden (Hours)	7,659,395	0	7,639,035
Cost Burden (Dollars)	0	0	0

Abstract: The Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities information collection contains 18 instruments that allow ORR place unaccompanied children referred to ORR by federal agencies into care provider facilities and to transfer children within the ORR care provider network as required by the Homeland Security Act (6 U.S.C. 279), the Trafficking Victims Protection Reauthorization Act of 2008 (8 U.S.C. 1232), and the Flores Settlement Agreement (No. CV85-4544-RJK (C.D. Cal. 1996)). The collection was last approved by OMB on June 12, 2023 and expires on June 30, 2026. ORR is proposing revisions to Form P-12. There are two currently approved variations of this form under this information collection: • P-12 UC Portal Capacity Report (UC Portal) • P-12 Program Entity (UC Path) ORR worked with the ACF Tech team to review the two current versions of the P-12 form and change them to become useable tools for both programs and ORR. As a result of this process, ORR extracted several sections of the UC Path version of P-12 (Program Entity) and nonsubstantively changed them by redesigning the user interface, rewording fields, and adding clarifying follow-up questions. As a result, the content on the P-12 form was split into three different tools: • The Bed Configuration Module (BCM) (Form P-12A) onboards programs into a digital representation of their facility and its unique floor plan, allowing them to set and edit groupings and rules per bed. It reformats existing data collections to understand program capacity in greater detail. • The Bed Assignment and Capacity Overview Module (BACOM) (Form P-12B) is tailored towards day-to-day operations and displays bed assignments and relevant child details from other approved forms all in one place. It digitizes and automates the bed placement recommendation workflow so it is informed by real-time data, instead of static emails and whiteboards. • The Program Entity (Form P-12C) will retain all fields that were not used to develop the BCM and BACOM except for the Event and SIR tables. Also, the dropdown options for “Record Type” and corresponding options for “Document Type” will be revised. ORR plans to incorporate these fields into its capacity management tools in the future, as additional work is completed to continue to modernize program management capabilities. We expect those changes to be nonsubstantive in nature, as well.

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to Agency Discretion
Annual Number of Responses	15,574,965	15,449,205	125,760
Annual Time Burden (Hours)	7,659,395	7,639,035	20,360
Annual Cost Burden (Dollars)	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This request is to revise the Program Entity (Form P-12) and includes nonsubstantive changes, including adjustments to burden estimates. Updates are outlined in section A15 of the supporting statement A.

Annual Cost to Federal Government: $12,098,199

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination. Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination. No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

Agency Contact: Molly Buck 202 205-4724 mary.buck@acf.hhs.gov